How To Fix BQ074 - Overall release less than cumulative release

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 074

• Message text: Overall release less than cumulative release

What causes this issue?

The overall funds release in one or more WBS elements is less than the
cumulative release.
The cumulative release is the total of the annual funds releases.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ074 - Overall release less than cumulative release ?

  The SAP error message BQ074 ("Overall release less than cumulative release") typically occurs in the context of the SAP Materials Management (MM) module, particularly when dealing with purchase orders, contracts, or other procurement-related documents. This error indicates that the overall release amount of a document is less than the cumulative release amount that has been processed.
  Cause:
  
  
  Cumulative Release Exceeds Overall Release: The cumulative release amount (the total amount that has been released for a purchase order or contract) is greater than the overall release amount (the total amount that is allowed for the document). This can happen if:
  
  There have been multiple release strategies applied to the document.
  The overall release amount was incorrectly set or modified.
  There are inconsistencies in the release strategy configuration.
  
  
  
  Incorrect Release Strategy Configuration: If the release strategy is not configured correctly, it may lead to situations where the cumulative release exceeds the overall release.
  
  
  Manual Adjustments: Manual changes to the purchase order or contract amounts without corresponding adjustments to the release strategy can also lead to this error.
  
  
  Solution:
  
  
  Check Release Strategy: Review the release strategy assigned to the document. Ensure that the overall release amount is set correctly and matches the cumulative release amount.
  
  
  Adjust Overall Release Amount: If the overall release amount is indeed lower than the cumulative release, you may need to adjust the overall release amount to be equal to or greater than the cumulative release amount.
  
  
  Review Document Changes: If there have been recent changes to the purchase order or contract, verify that all changes have been properly reflected in the release strategy.
  
  
  Consult with Configuration Team: If the issue persists, it may be necessary to consult with your SAP configuration team to review the release strategy settings and ensure they are set up correctly.
  
  
  Transaction Codes: Use transaction codes like ME29N (Change Purchase Order) or ME32K (Change Contract) to review and adjust the relevant documents.
  
  
  Related Information:
  
  Release Strategy Configuration: Understanding how release strategies are configured in SAP can help prevent this error. This includes knowing how to set up overall and cumulative release amounts.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Documentation: Refer to SAP documentation or help files for detailed information on release strategies and procurement processes.
  
  By following these steps, you should be able to resolve the BQ074 error and ensure that your procurement documents are processed correctly.