How To Fix BP814 - Item & payment budget almost exhausted

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 814

• Message text: Item & payment budget almost exhausted

What causes this issue?

Assigned funds are &V4& less than the payment budget &V3& for fiscal
year &V2& in document item &V1&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The message was triggered by a soft commitment.

System Response

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP814 - Item & payment budget almost exhausted ?

  The SAP error message BP814 ("Item & payment budget almost exhausted") typically indicates that the budget for a specific item or payment is nearing its limit. This message is part of the budget control functionality in SAP, which helps organizations manage their financial resources effectively.
  Cause:
  
  Budget Limit Reached: The primary cause of this error is that the budget allocated for a specific cost center, internal order, or project is close to being fully utilized.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or misallocation of funds.
  High Expenditure: There may have been unexpected expenses or higher-than-anticipated spending in the relevant budget category.
  Multiple Transactions: If multiple transactions are being processed simultaneously, they may collectively approach the budget limit.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant cost center, internal order, or project. This can be done using transaction codes like S_ALR_87013558 (Budget/Actual/Commitment) or S_ALR_87013542 (Budget Overview).
  Adjust Budget: If necessary, consider increasing the budget allocation for the relevant item or payment. This can be done through the budget adjustment process in SAP.
  Analyze Expenditures: Review the expenditures to identify any areas where costs can be reduced or managed more effectively.
  Consult with Finance Team: Engage with the finance or controlling team to understand the budget constraints and explore options for reallocating funds if needed.
  Transaction Review: Ensure that the transactions being processed are valid and necessary. If there are any erroneous entries, they should be corrected.
  
  Related Information:
  
  Budget Control Configuration: Ensure that the budget control settings in SAP are configured correctly. This includes defining budget types, budget versions, and control parameters.
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as:
  
  FMBB: Budgeting - Change
  FMX1: Create Budget
  FMX2: Change Budget
  FMX3: Display Budget
  
  
  SAP Notes: Check for any SAP Notes related to budget control and error messages for additional guidance or patches that may resolve specific issues.
  User Authorization: Ensure that the user has the necessary authorizations to view and modify budget information.
  
  By following these steps, you should be able to address the BP814 error and manage your budget effectively within SAP.