How To Fix BP813 - Item & payment budget almost exhausted

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 813

• Message text: Item & payment budget almost exhausted

What causes this issue?

Assigned funds are &V4& less than the payment budget &V3& in document
item &V1& &V2&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The message was triggered by a soft commitment.

System Response

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP813 - Item & payment budget almost exhausted ?

  The SAP error message BP813 ("Item & payment budget almost exhausted") typically indicates that the budget for a specific item or payment is nearing its limit. This message is part of the budget control functionality in SAP, which helps organizations manage their financial resources effectively.
  Cause:
  
  Budget Limit Reached: The budget allocated for a specific cost center, internal order, or project is close to being fully utilized.
  Exceeding Budget Thresholds: The system may have been configured with thresholds that trigger warnings when a certain percentage of the budget is consumed.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or periods.
  Multiple Transactions: If multiple transactions are being processed simultaneously, they may collectively approach the budget limit.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant cost center, internal order, or project to confirm the remaining budget.
  Adjust Budget: If necessary, increase the budget allocation for the relevant item or payment. This can be done through the budget management transaction codes (e.g., FMBB for budget adjustments).
  Reallocate Funds: If possible, reallocate funds from other areas where there is excess budget to cover the shortfall.
  Monitor Transactions: Keep an eye on upcoming transactions that may further deplete the budget to avoid hitting the limit.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on managing the budget effectively.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Change Budget
  FMAVCR01: Display Budget Consumption
  FMF1: Create Budget
  
  
  Budget Control Configuration: Understand how budget control is configured in your SAP system, including tolerance limits and budget types.
  Reporting: Utilize SAP reporting tools to generate reports on budget consumption and forecasts to better manage future budgets.
  Training: Consider training sessions on budget management in SAP for users involved in financial planning and control.
  
  By addressing the underlying causes and implementing the suggested solutions, you can effectively manage the budget and prevent the BP813 error from occurring in the future.