How To Fix BP718 - Item & commitment budget exhausted

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 718

• Message text: Item & commitment budget exhausted

What causes this issue?

In document item &V1&, commitment budget &V3& for fiscal year &V2&
is exhausted.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP718 - Item & commitment budget exhausted ?

  The SAP error message BP718 ("Item & commitment budget exhausted") typically occurs in the context of budget management within the SAP system, particularly when working with budgetary control in Public Sector Management (PSM) or similar modules. This error indicates that the budget for a specific item or commitment has been fully utilized, and no further expenditures can be processed against that budget.
  Cause:
  
  
  Exhausted Budget: The primary cause of this error is that the budget allocated for a specific item or commitment has been completely consumed. This can happen if:
  
  All available funds have been spent.
  There are outstanding commitments that have not yet been cleared, which consume the budget.
  The budget was not properly allocated or was reduced.
  
  
  
  Budget Control Settings: The budget control settings in the system may be configured to prevent any further spending once the budget is exhausted.
  
  
  Incorrect Budgeting: There may be issues with how the budget was set up, such as incorrect amounts or periods.
  
  
  Solution:
  
  
  Review Budget Status: Check the budget status for the relevant item or commitment. You can do this through transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control).
  
  
  Adjust Budget: If necessary, you can increase the budget for the item or commitment. This can be done through:
  
  FMBB: To change the budget.
  FMX1: To create a budget adjustment.
  
  
  
  Clear Commitments: If there are outstanding commitments that are consuming the budget, consider clearing them if they are no longer needed. This can be done through:
  
  Transaction codes like FMRP_RW_BUDGET to analyze and manage commitments.
  
  
  
  Check Configuration: Ensure that the budget control settings are appropriate for your organization’s needs. This may involve consulting with your SAP configuration team.
  
  
  Consult Documentation: Review SAP documentation or help files for specific guidance on budget management and control.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as:
  
  FMBB: Budgeting
  FMAVCR01: Budget Availability Control
  FMRP_RW_BUDGET: Budget Reports
  FMX1: Budget Adjustment
  
  
  
  SAP Notes: Check SAP Notes for any known issues or updates related to budget management and error BP718.
  
  
  User Roles: Ensure that the user has the necessary authorizations to view and modify budget information.
  
  
  Training: Consider training for users involved in budget management to ensure they understand how to manage budgets effectively within SAP.
  
  
  By following these steps, you should be able to resolve the BP718 error and manage your budget effectively within the SAP system.