How To Fix BP717 - Item & commitment budget exhausted

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 717

• Message text: Item & commitment budget exhausted

What causes this issue?

Commitment budget &V3& is exhausted in document item &V1& &V2&.

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message BP717 - Item & commitment budget exhausted ?

  The SAP error message BP717 ("Item & commitment budget exhausted") typically occurs in the context of budget management within SAP, particularly when working with budgetary control in Public Sector Management (PSM) or similar modules. This error indicates that the budget for a specific item or commitment has been fully utilized, and no further expenditures can be processed against that budget.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the budget allocated for a specific cost center, internal order, or project has been completely consumed.
  Commitment Items: The error may also arise if there are commitments (e.g., purchase orders, contracts) that have been created against the budget, which have not yet been fully realized but have already consumed the available budget.
  Incorrect Budgeting: There may be issues with how the budget was set up, such as incorrect amounts or budget periods.
  Configuration Issues: In some cases, the configuration settings for budget control may not align with the organization's financial management policies.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant cost center, internal order, or project. You can do this using transaction codes like S_ALR_87013558 (Budget Overview) or S_ALR_87013559 (Budget/Actual/Commitment).
  Adjust Budget: If the budget has indeed been exhausted, you may need to increase the budget allocation. This can be done through the budget adjustment process, which typically involves creating a budget transfer or a new budget entry.
  Check Commitments: Review any outstanding commitments that may be consuming the budget. If there are commitments that are no longer needed, consider closing or adjusting them.
  Correct Configuration: If the issue is due to configuration, consult with your SAP Basis or Financials team to ensure that the budget control settings are correctly configured.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for budget management to ensure compliance with procedures.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as FMBB (Budgeting), FMAVCR01 (Budget Availability Control), and FMX1 (Create Commitment).
  User Roles: Ensure that you have the necessary authorizations to view and modify budget information.
  Training: Consider training sessions on budget management in SAP for users who frequently encounter this error.
  SAP Notes: Check SAP Notes for any known issues or patches related to budget management that may address this error.
  
  By following these steps, you should be able to identify the cause of the BP717 error and take appropriate action to resolve it.