How To Fix BP628 - Item & payment budget exceeded

BP628 - Overview

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 628

• Message text: Item & payment budget exceeded

What causes this issue?

Payment budget &V3& was exceeded by &V4& in document item &V1& &V2&.

Error message extract from SAP system. Copyright SAP SE.

BP628 - Details

• The SAP error message BP628 ("Item & payment budget exceeded") typically occurs in the context of budget management within SAP, particularly when working with budgetary controls in modules like Public Sector Management (PSM) or Controlling (CO). This error indicates that a transaction is attempting to exceed the budget allocated for a specific item or payment.
  
  Cause:
  
  Budget Limit Exceeded: The primary cause of this error is that the transaction amount exceeds the available budget for the specified item or payment category.
  Incorrect Budgeting: The budget may not have been properly set up or allocated for the relevant period or item.
  Posting Period Issues: The transaction may be attempted in a period where the budget is not valid or has already been exhausted.
  
  Configuration Issues: There may be issues with the configuration of budget controls in the system, such as settings that enforce strict budget adherence.
  
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the relevant item