How To Fix BP628 - Item & payment budget exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 628

• Message text: Item & payment budget exceeded

What causes this issue?

Payment budget &V3& was exceeded by &V4& in document item &V1& &V2&.

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message BP628 - Item & payment budget exceeded ?

  The SAP error message BP628 ("Item & payment budget exceeded") typically occurs in the context of budget management within SAP, particularly when working with budgetary controls in modules like Public Sector Management (PSM) or Controlling (CO). This error indicates that a transaction is attempting to exceed the budget allocated for a specific item or payment.
  Cause:
  
  Budget Limit Exceeded: The primary cause of this error is that the transaction amount exceeds the available budget for the specified item or payment category.
  Incorrect Budgeting: The budget may not have been properly set up or allocated for the relevant period or item.
  Posting Period Issues: The transaction may be attempted in a period where the budget is not valid or has already been exhausted.
  Configuration Issues: There may be issues with the configuration of budget controls in the system, such as settings that enforce strict budget adherence.
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the relevant item or payment category. Ensure that there is sufficient budget available for the transaction you are trying to post.
  Adjust Budget: If necessary, adjust the budget to accommodate the transaction. This may involve increasing the budget or reallocating funds from other budget items.
  Check Posting Period: Ensure that the transaction is being posted in the correct period where the budget is valid.
  Review Configuration: If the issue persists, review the configuration settings for budget control in SAP. Ensure that the settings align with your organization's budgeting policies.
  Consult with Finance Team: If you are unsure about budget allocations or configurations, consult with your finance or budgeting team for assistance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control) to check budget availability and make adjustments.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to budget control and error messages.
  Documentation: Refer to SAP documentation on budget management and availability control for detailed guidance on managing budgets and resolving related errors.
  
  By following these steps, you should be able to identify the cause of the BP628 error and implement a solution to resolve it.