How To Fix BP626 - & & payment budget exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 626

• Message text: & & payment budget exceeded

What causes this issue?

Payment budget &V3& in &V1& has been exceeded by &V4&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP626 - & & payment budget exceeded ?

  The SAP error message BP626, which indicates that the payment budget has been exceeded, typically arises in the context of budget management within SAP's Financial Accounting (FI) or Controlling (CO) modules. This error is often encountered when trying to process a payment that exceeds the allocated budget for a specific cost center, internal order, or project.
  Cause:
  
  Budget Limit Exceeded: The primary cause of this error is that the payment being processed exceeds the budget that has been allocated for a specific period or project.
  Budgeting Configuration: There may be issues with how budgets are configured in the system, such as incorrect budget amounts or periods.
  Commitment Management: If commitments have been made against the budget that are not reflected in the available budget, this can lead to exceeding the budget.
  Incorrect Document Type: Sometimes, the document type used for the payment may not be configured correctly in relation to budget checks.
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the relevant cost center, internal order, or project. Ensure that there is sufficient budget available for the payment you are trying to process.
  Adjust Budget: If necessary, increase the budget allocation for the relevant period or project to accommodate the payment.
  Check Commitments: Review any existing commitments against the budget to ensure they are accounted for. If there are unaccounted commitments, they may need to be adjusted or cleared.
  Change Document Type: If the document type is causing the issue, consider using a different document type that may not be subject to the same budget checks.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to understand the implications of changing budget allocations or configurations.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as FMBB (Budgeting) or KSB1 (Cost Centers: Actual Line Items) to review budget status and commitments.
  Budgeting Configuration: Familiarize yourself with the budgeting configuration in SAP, including how to set up and manage budgets, as well as how to perform budget checks.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to budget management and error messages.
  User Authorization: Ensure that you have the necessary authorizations to view and modify budget information in SAP.
  
  By following these steps, you should be able to identify the cause of the BP626 error and take appropriate action to resolve it.