How To Fix BP614 - Item & budget almost exhausted

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 614

• Message text: Item & budget almost exhausted

What causes this issue?

The assigned funds are &V4& less than the budget &V3& for fiscal year
&V2& in document item &V1&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP614 - Item & budget almost exhausted ?

  The SAP error message BP614 ("Item & budget almost exhausted") typically indicates that a budget item is nearing its limit, which can prevent further postings or transactions against that budget. This error is commonly encountered in the context of budget management within SAP, particularly in modules like SAP Controlling (CO) or SAP Funds Management (FM).
  Cause:
  
  Budget Limit Reached: The budget for a specific item or cost center has been nearly exhausted, meaning that the total expenses or commitments against that budget are close to the allocated limit.
  Commitments: There may be outstanding commitments that have not yet been posted but are expected to be charged against the budget.
  Configuration Settings: The system may be configured to trigger warnings or errors when a certain percentage of the budget is utilized (e.g., 90% or 95%).
  Incorrect Budgeting: The budget may not have been set up correctly, or there may be discrepancies in the budget planning process.
  
  Solution:
  
  Review Budget Status: Check the current status of the budget item in question. You can do this using transaction codes like S_ALR_87013611 (for budget reports) or FMAVCR01 (for funds management).
  Increase Budget: If the budget is indeed exhausted, consider increasing the budget allocation for the item or cost center. This can be done through the budget adjustment process.
  Reallocate Funds: If possible, reallocate funds from other budget items that may have surplus amounts.
  Check Commitments: Review any outstanding commitments that may be affecting the budget. If there are commitments that are no longer needed, they can be reversed or adjusted.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to ensure that any changes made are in line with organizational policies.
  Adjust Configuration: If the warning threshold is too low for your organization’s needs, consider adjusting the configuration settings in the SAP system to change the percentage at which warnings are triggered.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as FMBB (Budgeting), FMAVCR01 (Budget Availability Control), and S_ALR_87013611 (Budget Reports).
  SAP Notes: Check SAP Notes for any known issues or updates related to budget management and error messages.
  Documentation: Review SAP documentation or user manuals related to budget management and availability control for more detailed guidance.
  
  By following these steps, you should be able to address the BP614 error and manage your budget effectively within SAP.