How To Fix BP613 - Item & budget almost exhausted

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 613

• Message text: Item & budget almost exhausted

What causes this issue?

The assigned funds are &V4& less than budget &V3& in document item &V1&
&V2&.

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message BP613 - Item & budget almost exhausted ?

  The SAP error message BP613 ("Item & budget almost exhausted") typically occurs in the context of budget management within SAP, particularly when working with the Budget Control System (BCS). This message indicates that the budget for a specific item is nearing its limit, which can prevent further postings or transactions against that budget.
  Cause:
  
  Budget Limit Reached: The primary cause of this error is that the budget for the specified item is close to being fully utilized. This can happen if the actual expenditures are approaching the budgeted amount.
  Budget Control Settings: The settings in the budget control configuration may be set to trigger warnings or errors when a certain percentage of the budget is consumed.
  Incorrect Budgeting: There may be issues with how the budget was allocated or planned, leading to an early exhaustion of the budget.
  Multiple Transactions: If multiple transactions are being processed simultaneously, it can lead to the budget being consumed faster than anticipated.
  
  Solution:
  
  Review Budget Consumption: Check the budget consumption for the item in question. You can do this through transaction codes like S_ALR_87013558 (Budget/Actual/Commitment) or S_ALR_87013542 (Budget Overview).
  Increase Budget: If the budget is indeed exhausted or nearly exhausted, consider increasing the budget allocation for that item if possible. This can be done through the budget planning transaction (e.g., FMBB).
  Adjust Budget Control Settings: If the warning threshold is too low, you may want to adjust the budget control settings to allow for more flexibility.
  Reallocate Funds: If there are other budget items with surplus funds, consider reallocating those funds to the item that is nearing exhaustion.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to ensure that any changes made are in line with organizational policies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as FMBB (Budgeting), FMAVCR01 (Budget Availability Control), and FMX1 (Create Budget).
  Budget Control Configuration: Review the configuration settings for budget control in the SAP system to understand how budgets are monitored and controlled.
  Documentation: Refer to SAP documentation or help files for detailed guidance on budget management and error handling.
  User Roles: Ensure that you have the appropriate authorizations to view and modify budget information in the system.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the BP613 error and continue with your budget-related transactions in SAP.