How To Fix BP604 - Item & budget exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 604

• Message text: Item & budget exceeded

What causes this issue?

In document item &V1&, budget &V3& for fiscal year &V2& was exceeded by
&V4&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP604 - Item & budget exceeded ?

  The SAP error message BP604 ("Item & budget exceeded") typically occurs in the context of budget management within SAP, particularly when working with budgetary controls in modules like SAP Controlling (CO) or SAP Public Sector Management (PSM). This error indicates that a budget limit has been exceeded for a specific item or cost center.
  Cause:
  
  Budget Limit Exceeded: The most common cause is that the transaction you are trying to execute (e.g., posting an expense, creating a purchase order) exceeds the available budget for the specified item or cost center.
  Incorrect Budget Settings: There may be issues with how the budget is set up, such as incorrect budget amounts or budget periods.
  Budget Release Issues: The budget may not have been properly released or may be in a status that does not allow for further expenditures.
  Transaction Type Restrictions: Certain transaction types may have specific budgetary controls that restrict spending beyond a certain limit.
  
  Solution:
  
  Check Budget Availability: Review the budget for the relevant cost center or item to ensure that there are sufficient funds available. You can do this using transaction codes like S_ALR_87013558 (Budget Availability Control) or FMAVCR01 (Budget Availability Check).
  Adjust the Budget: If the budget is indeed exceeded, you may need to adjust the budget by increasing the budget amount or reallocating funds from other areas.
  Release the Budget: If the budget is not released, ensure that the necessary approvals are obtained and that the budget is released for use.
  Review Configuration: Check the configuration settings for budget control in the system to ensure they are set up correctly. This may involve working with your SAP configuration team.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budget management team for guidance on how to handle the budgetary constraints.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as FMBB (Budgeting), FMAVCR01 (Availability Control), and S_ALR_87013558 (Budget Reports).
  SAP Notes: Check SAP Notes for any known issues or updates related to budget management and error BP604.
  Documentation: Review SAP documentation on budget management and availability control for a deeper understanding of how budgets are managed within the system.
  
  By following these steps, you should be able to identify the cause of the BP604 error and take appropriate action to resolve it.