How To Fix BP603 - Item & budget exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 603

• Message text: Item & budget exceeded

What causes this issue?

Budget &V3& was exceeded by &V4& in document item &V1& &V2&.

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message BP603 - Item & budget exceeded ?

  The SAP error message BP603 ("Item & budget exceeded") typically occurs in the context of budget management within SAP, particularly when working with budgetary controls in modules like SAP Controlling (CO) or SAP Public Sector Management (PSM). This error indicates that a budget limit has been exceeded for a specific item or cost center.
  Cause:
  
  Budget Limit Exceeded: The most common cause is that the transaction you are trying to process exceeds the available budget for the specified item or cost center.
  Incorrect Budget Settings: There may be incorrect settings in the budget configuration, such as budget availability control settings.
  Posting Period Issues: The posting period may be closed, or the budget may not be available for the current period.
  Incorrect Account Assignment: The account assignment for the transaction may not be correctly linked to the budget.
  
  Solution:
  
  Check Budget Availability: Review the budget for the relevant cost center or item to ensure that there are sufficient funds available. You can do this using transaction codes like S_ALR_87013558 (Budget Overview) or S_ALR_87013559 (Budget vs. Actual).
  Adjust the Budget: If the budget is indeed exceeded, you may need to adjust the budget by increasing it or reallocating funds from other areas.
  Review Configuration: Check the configuration settings for budget availability control in the system. Ensure that the settings align with your organization's budget management policies.
  Posting Period: Ensure that the posting period is open and that the budget is available for the current period.
  Correct Account Assignment: Verify that the account assignment for the transaction is correct and that it corresponds to the budgeted item.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or controlling team for guidance on budget management and adjustments.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as FMBB (Budgeting) and FMAVCR01 (Availability Control).
  SAP Notes: Check SAP Notes for any known issues or updates related to budget management and error BP603.
  Documentation: Review SAP documentation on budget management and availability control for a deeper understanding of how budgets are managed within the system.
  
  By following these steps, you should be able to identify the cause of the BP603 error and take appropriate action to resolve it.