How To Fix BK221 - Use only one controlling area

SAP Error Message - Details

• Message type: E = Error

• Message class: BK - Create, Display, Reverse Controlling Document

• Message number: 221

• Message text: Use only one controlling area

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message BK221 - Use only one controlling area ?

  The SAP error message BK221 ("Use only one controlling area") typically occurs when there is an attempt to perform a transaction or report that involves multiple controlling areas, which is not allowed in SAP. Each controlling area is a separate entity for cost accounting, and transactions must be confined to a single controlling area.
  Cause:
  
  
  Multiple Controlling Areas: The error arises when the system detects that the transaction involves more than one controlling area. This can happen if:
  
  You are trying to post costs or revenues that are associated with different controlling areas.
  You are using a report or transaction that aggregates data from multiple controlling areas.
  
  
  
  Incorrect Configuration: The configuration of the controlling areas in the system may not be set up correctly, leading to confusion in the data being processed.
  
  
  Data Entry Errors: Users may inadvertently select or input data that belongs to different controlling areas.
  
  
  Solution:
  
  
  Check Transaction Data: Review the data you are trying to process. Ensure that all entries belong to the same controlling area. If you are working with multiple controlling areas, separate the transactions accordingly.
  
  
  Review Configuration: Check the configuration of your controlling areas in the SAP system. Ensure that they are set up correctly and that the relevant settings are consistent.
  
  
  Use Correct Reports/Transactions: Make sure you are using the appropriate reports or transactions that are designed to work with a single controlling area. If you need to analyze data across multiple controlling areas, consider using separate reports for each area.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the transaction or report you are using. This can provide insights into how to properly configure or execute the task.
  
  
  User Training: If the issue is recurring due to user error, consider providing additional training to users on how to handle transactions related to controlling areas.
  
  
  Related Information:
  
  Controlling Area: In SAP, a controlling area is an organizational unit that represents a closed system for cost accounting. It is used to manage costs and revenues and can be linked to one or more company codes.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., KSB1 for cost center reports) and their limitations regarding controlling areas.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this error.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP Controlling (CO) for further assistance.