How To Fix BK040 - The original document has already been reversed by &

SAP Error Message - Details

• Message type: E = Error

• Message class: BK - Create, Display, Reverse Controlling Document

• Message number: 040

• Message text: The original document has already been reversed by &

What causes this issue?

You want to reverse document &V3& in controlling area &V2&. This
document has already been reversed by user &V1& and therefore cannot be
reversed again.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the document number entered.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BK040 - The original document has already been reversed by & ?

  The SAP error message BK040 indicates that an attempt is being made to reverse a document that has already been reversed. This typically occurs in the context of financial accounting (FI) when a user tries to reverse a document that has already been processed and marked as reversed in the system.
  Cause:
  
  Duplicate Reversal Attempt: The most common cause of this error is that the document in question has already been reversed. Each financial document in SAP has a unique identifier, and once it is reversed, it cannot be reversed again.
  Incorrect Document Reference: The user may be trying to reverse the wrong document or may have entered the document number incorrectly.
  System Configuration: In some cases, system settings or configurations may prevent the reversal of certain types of documents.
  
  Solution:
  
  Check Document Status: Verify the status of the document you are trying to reverse. You can do this by checking the document in the relevant transaction (e.g., FB03 for displaying documents). If the document has already been reversed, you will need to look for the reversal document instead.
  Use the Correct Document: If you intended to reverse a different document, ensure that you are using the correct document number.
  Consult with a Colleague or Supervisor: If you are unsure about the document's status or the reversal process, consult with a colleague or supervisor who may have more experience with the specific transaction or document.
  Review System Configuration: If you believe the reversal should be allowed, check with your SAP administrator or support team to review the system configuration and ensure that it is set up correctly for document reversals.
  
  Related Information:
  
  Transaction Codes: Common transaction codes related to document reversal include:
  
  FB08: Reverse Document
  FB03: Display Document
  FBRA: Reset Cleared Items
  
  
  Document Flow: Understanding the document flow in SAP can help clarify how documents are linked and the implications of reversing them.
  SAP Notes: Check SAP Notes for any known issues or additional guidance related to this error message. SAP Notes can provide insights into specific scenarios or bugs that may be relevant.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team for further investigation.