How To Fix BIL_CUSINV_PRTBL003 - Documents found in archive but not created by SD-output control

SAP Error Message - Details

• Message type: E = Error

• Message class: BIL_CUSINV_PRTBL - Messages for service CustomerInvoicePortableDocumentQueryRes

• Message number: 003

• Message text: Documents found in archive but not created by SD-output control

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message BIL_CUSINV_PRTBL003 - Documents found in archive but not created by SD-output control ?

  The SAP error message BIL_CUSINV_PRTBL003 indicates that there are documents found in the archive that were not created by the SD (Sales and Distribution) output control. This typically occurs in the context of billing documents and their associated output processing.
  Cause:
  
  Output Control Configuration: The output control for billing documents may not be properly configured. This can happen if the output type is not set up correctly or if the output determination procedure does not include the necessary conditions.
  Archiving Issues: The documents in question may have been archived incorrectly or without the proper output processing being completed beforehand.
  Missing Output Records: The system may have archived billing documents that were created without generating the necessary output records, leading to a mismatch.
  Custom Development: If there are custom developments or modifications in the output processing, they may not align with standard processes, causing discrepancies.
  
  Solution:
  
  
  Check Output Configuration:
  
  Go to the output determination configuration for billing documents (Transaction code: NACE).
  Ensure that the output type for billing documents is correctly configured and that the output determination procedure is set up properly.
  
  
  
  Review Archiving Settings:
  
  Check the archiving settings for billing documents (Transaction code: SARA).
  Ensure that the archiving process is correctly configured and that it includes the necessary output processing steps.
  
  
  
  Reprocess Output:
  
  If the documents were archived without proper output, you may need to reprocess the output for those documents. This can be done by executing the output processing transaction (e.g., VF02 for billing documents) and ensuring that the output is generated.
  
  
  
  Check for Custom Code:
  
  If there are any custom developments related to output processing, review the code to ensure it aligns with standard SAP processes and does not interfere with the output generation.
  
  
  
  Consult SAP Notes:
  
  Check for any relevant SAP Notes that may address this specific error message. SAP frequently releases notes that provide solutions or workarounds for known issues.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights based on the specific configuration and version of your SAP system.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  NACE: Output determination configuration.
  SARA: Archive administration.
  VF02: Change billing document.
  
  
  
  Documentation: Review SAP documentation related to output control and archiving processes for billing documents to ensure compliance with best practices.
  
  
  Testing: After making changes, conduct thorough testing to ensure that the output generation and archiving processes work as expected without triggering the error message again.
  
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.