How To Fix BIL323 - Choose a shorter period

SAP Error Message - Details

• Message type: E = Error

• Message class: BIL - General billing

• Message number: 323

• Message text: Choose a shorter period

What causes this issue?

You have attempted to determine prices for a contract for the period
from &v1& to &v2&. This period is longer than ten years. The system
cannot determine prices for a period of this size.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BIL323 - Choose a shorter period ?

  The SAP error message BIL323, which states "Choose a shorter period," typically occurs in the context of reporting or data extraction in SAP Business Intelligence (BI) or SAP BW (Business Warehouse). This error indicates that the time period you have selected for your query or report is too long, and the system is unable to process the request due to performance constraints or limitations.
  Cause:
  
  Long Time Period: The selected time frame for the report or query is too extensive, leading to excessive data volume that the system cannot handle efficiently.
  System Performance: The system may have limitations on the amount of data it can process in a single query, which can be influenced by system configuration, available memory, or processing power.
  Query Design: The design of the query may not be optimized for handling large datasets, leading to performance issues.
  
  Solution:
  
  Select a Shorter Time Period: Modify your query or report to select a shorter time frame. For example, instead of selecting a full year, try selecting a month or a week.
  Use Filters: Apply additional filters to narrow down the data set. This can include filtering by specific regions, product lines, or other relevant dimensions.
  Optimize Query Design: Review the query design to ensure it is optimized for performance. This may involve:
  
  Reducing the number of key figures or characteristics being retrieved.
  Using aggregates or summary tables if available.
  Ensuring that the query is using appropriate indexes.
  
  
  Check System Settings: Consult with your SAP Basis team to check if there are any system settings or configurations that can be adjusted to allow for larger data processing.
  Batch Processing: If you need to analyze a large dataset, consider breaking it down into smaller batches and processing them sequentially.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its knowledge base with solutions for common issues.
  Performance Monitoring: Use transaction codes like ST03N or ST04 to monitor system performance and identify bottlenecks that may be contributing to the issue.
  User Training: Ensure that users are trained on best practices for querying data in SAP BI/BW to avoid common pitfalls that lead to performance issues.
  
  If the problem persists after trying these solutions, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.