How To Fix BF00314 - List is incomplete because of authorization restrictions

SAP Error Message - Details

• Message type: E = Error

• Message class: BF00 - FI: Application base reports

• Message number: 314

• Message text: List is incomplete because of authorization restrictions

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The list of changes displayed only contains the data for which you have
display authorization for change documents. In the present situation
however, further changes have been selected for which you have do not
have display authorization.

How to fix this error?

According to which changes you display, one of the following
authorization objects was checked:
F_KNA1_BED: Customer changes (general data)
F_LFA1_BEK: Vendor changes (general data)
In your authorization profile, include an entry for the relevant
authorization object with the appropriate authorization group from the
master record in the area "General data" and the activity "08".

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BF00314 - List is incomplete because of authorization restrictions ?

  The SAP error message BF00314 indicates that a list or report is incomplete due to authorization restrictions. This typically occurs when a user does not have the necessary permissions to view certain data or records in the system.
  Cause:
  
  Authorization Restrictions: The user lacks the required authorizations to access specific data elements or records in the report or list.
  Role Configuration: The roles assigned to the user may not include the necessary authorizations for the transaction or report being executed.
  Data Privacy Settings: Certain data may be restricted due to privacy settings or company policies, preventing users from accessing sensitive information.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check for missing authorizations. This transaction will show the last authorization check and can help identify which specific authorizations are lacking.
  
  
  
  Review User Roles:
  
  Go to transaction code PFCG to review the roles assigned to the user. Ensure that the roles include the necessary authorizations for the transaction or report.
  If the user needs additional access, you may need to modify existing roles or create new ones that include the required authorizations.
  
  
  
  Consult with Security Team:
  
  If you are not authorized to make changes to roles or authorizations, contact your SAP security team or administrator. Provide them with the details of the error and the transaction you were trying to execute.
  
  
  
  Testing:
  
  After adjustments are made to the user’s roles or authorizations, have the user log out and log back in to ensure that the changes take effect. Then, re-run the transaction or report to verify that the issue is resolved.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects that may be associated with the transaction or report. This can help in understanding what specific permissions are required.
  Documentation: Review SAP documentation or internal guidelines regarding user roles and authorizations to ensure compliance with company policies.
  Audit Logs: If necessary, check audit logs to see if there are any patterns or repeated issues with authorization failures for specific users or roles.
  
  By following these steps, you should be able to identify and resolve the authorization issues causing the BF00314 error in SAP.