How To Fix BC019 - Specify a substitute

SAP Error Message - Details

• Message type: E = Error

• Message class: BC - Scheduler (calendar)

• Message number: 019

• Message text: Specify a substitute

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message BC019 - Specify a substitute ?

  The SAP error message BC019 "Specify a substitute" typically occurs in the context of SAP's workflow or organizational management, particularly when a user is trying to create or manage a workflow and has not specified a substitute for a user who is currently unavailable (e.g., due to absence or leave).
  Cause:
  
  Missing Substitute: The user for whom the workflow is being created or managed does not have a substitute defined in the system.
  Workflow Configuration: The workflow may require a substitute to be specified for certain tasks or approvals.
  User Absence: The user may be marked as unavailable, and the system requires a substitute to ensure continuity in workflow processes.
  
  Solution:
  
  
  Define a Substitute:
  
  Go to the SAP Easy Access screen.
  Navigate to the user profile settings (Transaction code: SU01).
  Enter the user ID for whom you want to define a substitute.
  In the "Parameters" tab, you can specify a substitute user.
  Alternatively, you can use the "Substitution" functionality (Transaction code: SBWP) to set up a substitute for the user.
  
  
  
  Check Workflow Settings:
  
  Review the workflow configuration to ensure that it allows for substitutes and that the necessary settings are in place.
  Ensure that the workflow is designed to handle cases where the primary user is unavailable.
  
  
  
  User Availability:
  
  Check the absence management settings to see if the user is marked as unavailable and if a substitute is required for their tasks.
  
  
  
  Testing:
  
  After defining a substitute, test the workflow again to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SU01: User Maintenance
  SBWP: SAP Business Workplace (for managing workflows and substitutions)
  
  
  
  Documentation: Refer to SAP Help documentation for detailed instructions on setting up user profiles and managing workflows.
  
  
  User Roles: Ensure that the user has the necessary roles and authorizations to set substitutes and manage workflows.
  
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP administrator or support team for further assistance.