How To Fix BBPSR196 - Entry sheet with communication number & already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: BBPSR - B2B Services

• Message number: 196

• Message text: Entry sheet with communication number & already exists

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message BBPSR196 - Entry sheet with communication number & already exists ?

  The SAP error message BBPSR196, which states "Entry sheet with communication number & already exists," typically occurs in the context of the SAP Business Partner (BP) or Supplier Relationship Management (SRM) modules. This error indicates that there is an attempt to create or process an entry sheet (such as a purchase order or service entry sheet) that has a communication number that already exists in the system.
  Cause:
  
  
  Duplicate Entry: The most common cause of this error is that there is already an entry sheet in the system with the same communication number. This could happen due to:
  
  Manual entry of the same data.
  System-generated entries that are not unique.
  Data import processes that inadvertently create duplicates.
  
  
  
  Data Synchronization Issues: If there are multiple systems or instances that are supposed to synchronize data, inconsistencies can lead to duplicate entries.
  
  
  Incorrect Configuration: There may be configuration settings in the system that do not enforce uniqueness properly.
  
  
  Solution:
  
  
  Check for Existing Entry Sheets: 
  
  Use transaction codes like ME23N (Display Purchase Order) or ME2N (Purchase Orders by PO Number) to search for existing entry sheets with the same communication number.
  If you find a duplicate, you may need to modify or delete the existing entry sheet if it is no longer needed.
  
  
  
  Modify the Communication Number: If the existing entry sheet is valid and you need to create a new one, consider using a different communication number for the new entry sheet.
  
  
  Review Data Import Processes: If the error arises from a data import, review the import logic to ensure it checks for existing entries before attempting to create new ones.
  
  
  Consult with Technical Support: If you are unable to resolve the issue, it may be beneficial to consult with your SAP technical support team or a functional consultant who can analyze the system configuration and data integrity.
  
  
  Check Configuration Settings: Review the configuration settings related to entry sheets and communication numbers to ensure that they are set up to prevent duplicates.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing entry sheets, such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions.
  Documentation: Review SAP documentation related to the specific module you are working with (e.g., SRM, MM) for best practices on managing entry sheets and communication numbers.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.