How To Fix BA701 - Flight is not archivable, because not all flight bookings have invoices.

SAP Error Message - Details

• Message type: E = Error

• Message class: BA - Data Archiving

• Message number: 701

• Message text: Flight is not archivable, because not all flight bookings have invoices.

What causes this issue?

The flight cannot be archived. Invoices have not been created for all of
its flight bookings (for example flight booking &V1&).

System Response

How to fix this error?

The business process has not been completed. The flight can only be
archived once invoices have been created for all of its bookings.
Contact the person responsible for this flight.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BA701 - Flight is not archivable, because not all flight bookings have invoices. ?

  The SAP error message BA701 indicates that a flight cannot be archived because not all flight bookings associated with that flight have invoices. This is a common issue in systems that manage travel bookings and invoicing, particularly in SAP Concur or similar travel management systems.
  Cause:
  The primary cause of this error is that there are flight bookings linked to the flight that do not have corresponding invoices. This could happen due to several reasons:
  
  Incomplete Invoicing: Some bookings may not have been invoiced yet, either due to processing delays or errors in the invoicing system.
  Data Entry Errors: There may be mistakes in the data entry process that prevent invoices from being generated for certain bookings.
  System Configuration Issues: The system may not be configured correctly to handle the invoicing process for all bookings.
  Pending Transactions: There may be pending transactions or approvals that need to be completed before invoices can be generated.
  
  Solution:
  To resolve the BA701 error, you can follow these steps:
  
  Check Booking Status: Review the status of all flight bookings associated with the flight in question. Ensure that all bookings have been invoiced.
  Generate Missing Invoices: If there are bookings without invoices, generate the missing invoices. This may involve:
  
  Reviewing the booking details.
  Ensuring that all necessary information is provided for invoicing.
  Running the invoicing process again for those bookings.
  
  
  Review System Configuration: Ensure that the system is configured correctly to handle invoicing for all bookings. This may involve checking settings related to invoicing and archiving.
  Consult with Finance/Accounting: If there are discrepancies or issues with invoicing, consult with the finance or accounting department to resolve any outstanding issues.
  Re-attempt Archiving: Once all bookings have invoices, attempt to archive the flight again.
  
  Related Information:
  
  SAP Documentation: Refer to SAP's official documentation for more details on error messages and archiving processes.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that may help in managing bookings and invoices (e.g., transaction codes for viewing flight bookings, invoices, and archiving).
  User Roles and Permissions: Ensure that the user attempting to archive has the necessary permissions to view and manage bookings and invoices.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT department for further assistance.
  
  By following these steps, you should be able to resolve the BA701 error and successfully archive the flight.