How To Fix BA574 - Storage location is determined by Information Retention Manager

SAP Error Message - Details

• Message type: E = Error

• Message class: BA - Data Archiving

• Message number: 574

• Message text: Storage location is determined by Information Retention Manager

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message BA574 - Storage location is determined by Information Retention Manager ?

  The SAP error message BA574, which states "Storage location is determined by Information Retention Manager," typically occurs in the context of document management and archiving processes within SAP systems. This error indicates that the storage location for a document or data object is being controlled by the Information Retention Manager (IRM) functionality, which is part of SAP's data management and compliance solutions.
  Cause:
  
  Information Retention Manager (IRM) Configuration: The IRM is configured to manage the retention and storage of documents based on specific rules. If a document is subject to IRM rules, the system will not allow manual changes to the storage location.
  Document Type Restrictions: Certain document types may have predefined storage locations that cannot be altered by users.
  User Permissions: The user may not have the necessary permissions to change the storage location if it is managed by IRM.
  
  Solution:
  
  Review IRM Configuration: Check the configuration settings of the Information Retention Manager to understand how storage locations are determined. You may need to consult with your SAP Basis or security team to review these settings.
  Check Document Type Settings: Verify the settings for the specific document type you are working with. Ensure that the document type allows for manual changes to the storage location if that is required.
  User Permissions: Ensure that the user has the appropriate permissions to modify the storage location if applicable. This may involve adjusting roles and authorizations in the SAP system.
  Consult Documentation: Refer to SAP documentation or help resources related to IRM for more detailed guidance on how to manage storage locations and retention policies.
  Contact SAP Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  IRM Overview: The Information Retention Manager is designed to help organizations comply with legal and regulatory requirements by managing the lifecycle of documents and data.
  Retention Policies: Understand the retention policies that are set up in your organization, as these will dictate how documents are stored and for how long.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide updates related to the IRM functionality.
  
  By following these steps, you should be able to address the BA574 error and understand the underlying reasons for its occurrence.