How To Fix AY161 - Deleting is not possible. The asset already has values.

SAP Error Message - Details

• Message type: E = Error

• Message class: AY - Deprec. simulation - maint. module (AIPS) /gen. master data

• Message number: 161

• Message text: Deleting is not possible. The asset already has values.

What causes this issue?

Asset &v1& sub-number &v2& already has values.

System Response

Asset &v1& - &v2& cannot be deleted.

How to fix this error?

If the asset has not been posted, but received values during the
transfer of data from your previous system (not tranactions) then you
can follow this procedure: Delete the transferred values using the
transaction for changing old assets.
You may need to temporarily remove the setting of the indicator
"recalculate depreciation in past years" in certain depreciation areas
in company code &v3& . This is done in FI-AA Customizing.
Then physically delete the group asset.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AY161 - Deleting is not possible. The asset already has values. ?

  The SAP error message AY161, "Deleting is not possible. The asset already has values," typically occurs when you attempt to delete an asset in the Asset Accounting (FI-AA) module, but the asset has already been assigned values or transactions. This means that the asset has been used in financial transactions, and SAP prevents deletion to maintain data integrity.
  Cause:
  
  Existing Transactions: The asset has been involved in transactions such as acquisitions, retirements, or transfers.
  Depreciation: The asset may have depreciation values posted against it.
  Asset History: The asset has historical data that cannot be deleted without affecting financial reports and integrity.
  
  Solution:
  To resolve this error, you have a few options:
  
  
  Block the Asset: Instead of deleting the asset, you can block it for further transactions. This can be done using the transaction code AS02 (Change Asset) and setting the status to "Blocked."
  
  
  Retire the Asset: If the asset is no longer in use, you can retire it using the transaction code ABAVN (Unplanned Depreciation) or through the retirement process. This will allow you to remove it from active use without deleting it.
  
  
  Check for Transactions: Review the asset's transaction history to identify any postings that may be preventing deletion. You can use transaction code AW01 to view the asset's values and transactions.
  
  
  Consult with Finance Team: If you are unsure about the implications of blocking or retiring the asset, consult with your finance or accounting team to ensure compliance with your organization's policies.
  
  
  Use Asset Deletion: If you are certain that the asset can be deleted (e.g., it has no transactions), you may need to reverse or delete those transactions first. This is typically not recommended unless you are sure of the consequences.
  
  
  Related Information:
  
  
  Transaction Codes:
  
  AS02: Change Asset
  AW01: Asset Explorer
  ABAVN: Unplanned Depreciation
  ABUMN: Transfer within Company Code
  ABT1N: Transfer between Company Codes
  
  
  
  Documentation: Refer to SAP Help documentation for Asset Accounting for detailed procedures on asset management.
  
  
  Data Integrity: Always consider the impact on financial reporting and data integrity before making changes to asset records.
  
  
  By following these steps, you should be able to address the AY161 error and manage your asset records appropriately.