How To Fix APPL_MM_PUR_PO020 - You are not authorized to copy purchase order &1

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_PUR_PO - Message Class for Purchase Order

• Message number: 020

• Message text: You are not authorized to copy purchase order &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_PUR_PO020 - You are not authorized to copy purchase order &1 ?

  The SAP error message APPL_MM_PUR_PO020, which states "You are not authorized to copy purchase order &1," typically occurs when a user attempts to copy a purchase order but lacks the necessary authorizations to perform that action. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Authorization Issues: The user does not have the required authorization objects to copy purchase orders. This could be due to missing roles or permissions in their user profile.
  Role Configuration: The roles assigned to the user may not include the necessary permissions for the specific transaction or action they are trying to perform.
  Transaction Code Restrictions: The transaction code used to copy the purchase order may have restrictions based on user roles.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to check which authorization check failed. This will provide insight into what specific authorization is missing.
  Alternatively, you can use transaction code SU01 to view the user’s profile and roles.
  
  
  
  Review and Update Roles:
  
  Work with your SAP security team to review the roles assigned to the user. Ensure that the roles include the necessary authorization objects for copying purchase orders (e.g., M_BEST_BSA, M_BEST_EKO, etc.).
  If the user needs to copy purchase orders frequently, consider assigning them a role that includes the required permissions.
  
  
  
  Request Additional Authorizations:
  
  If the user requires additional authorizations, they can submit a request to the SAP security team to have their roles updated or to receive additional permissions.
  
  
  
  Testing:
  
  After any changes to roles or authorizations, have the user log out and back into the system to ensure that the changes take effect. Then, attempt to copy the purchase order again.
  
  
  
  Related Information:
  
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects related to purchasing and purchase orders. Common objects include:
  
  M_BEST_BSA (Purchasing Document: Authorization for Purchase Order)
  M_BEST_EKO (Purchasing Document: Authorization for Purchase Order by Vendor)
  
  
  
  Transaction Codes:
  
  ME21N: Create Purchase Order
  ME22N: Change Purchase Order
  ME23N: Display Purchase Order
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance on authorization problems related to purchase orders.
  
  
  By following these steps, you should be able to resolve the authorization issue and successfully copy the purchase order. If problems persist, further investigation into the user’s roles and the specific configuration of the SAP system may be necessary.