How To Fix APPL_MM_COMP_WFL005 - The approver defined in the custom implementation could not be determine.

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_COMP_WFL - Message class for workflow notifications

• Message number: 005

• Message text: The approver defined in the custom implementation could not be determine.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_COMP_WFL005 - The approver defined in the custom implementation could not be determine. ?

  The SAP error message APPL_MM_COMP_WFL005 indicates that the system is unable to determine the approver defined in a custom implementation for a workflow. This typically occurs in the context of the SAP Materials Management (MM) module, particularly when dealing with workflows for purchase requisitions, purchase orders, or other related documents.
  Causes:
  
  Missing Configuration: The workflow configuration may not be set up correctly, leading to the system being unable to find the appropriate approver.
  Custom Implementation Issues: If there is a custom implementation (e.g., a custom workflow or user exit), it may not be returning the expected approver or may have errors in the logic.
  Authorization Issues: The user or role assigned as the approver may not have the necessary authorizations to approve the document.
  Incorrect User Assignment: The user assigned as the approver may not be valid or may not exist in the system.
  Workflow Template Issues: The workflow template being used may not be correctly defined or activated.
  
  Solutions:
  
  
  Check Workflow Configuration:
  
  Go to the transaction code SWDD (Workflow Builder) and review the workflow definition.
  Ensure that the approver determination logic is correctly implemented and that all necessary steps are defined.
  
  
  
  Review Custom Implementations:
  
  If there is a custom implementation (e.g., a custom function module), check the code for any errors or missing logic that could prevent the approver from being determined.
  Debug the custom code to see if it is being executed as expected.
  
  
  
  Verify User Assignments:
  
  Check the user assignments in the workflow configuration to ensure that the correct users are assigned as approvers.
  Use transaction SU01 to verify the user details and roles.
  
  
  
  Check Authorizations:
  
  Ensure that the approver has the necessary authorizations to approve the document. This can be checked using transaction SU53 after an authorization failure occurs.
  
  
  
  Test Workflow:
  
  Use transaction SWI1 to monitor workflow instances and see if there are any errors or issues with the workflow execution.
  Test the workflow with different scenarios to ensure that the approver can be determined correctly.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific workflow you are using to ensure that all necessary steps and configurations are in place.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance, especially if it involves complex custom implementations.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  SU01: User Maintenance
  SU53: Display Authorization Check
  
  
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address known issues related to this error message.
  Workflow Documentation: Review SAP Help documentation on workflows in the MM module for best practices and configuration guidelines.
  
  By following these steps, you should be able to identify and resolve the issue causing the error message APPL_MM_COMP_WFL005.