How To Fix APO_BAPI047 - Order creation with external number (no GUID) only for active Version

SAP Error Message - Details

• Message type: E = Error

• Message class: APO_BAPI - Message Class for APO BAPIs

• Message number: 047

• Message text: Order creation with external number (no GUID) only for active Version

What causes this issue?

An attempt was made to create an order with an external order number in
a planning version other than the active planning version. This is only
possible in the active planning version.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message APO_BAPI047 - Order creation with external number (no GUID) only for active Version ?

  The SAP error message APO_BAPI047 indicates that there is an issue with creating an order using an external number when the version is not active. This error typically occurs in the context of SAP Advanced Planning and Optimization (APO) when trying to create or manipulate orders in a planning version that is not currently active.
  Cause:
  
  Inactive Version: The error arises when you attempt to create an order using an external number in a version that is not active. In SAP APO, only the active version can be used for certain operations, including order creation.
  External Numbering: The system expects that when using external numbering for order creation, the version must be active to ensure that the order is correctly associated with the planning data.
  
  Solution:
  
  
  Activate the Version: 
  
  Go to the transaction code /SAPAPO/VER (or the relevant transaction for version management).
  Check the status of the version you are trying to use. If it is inactive, activate it.
  Ensure that the version is set to active before attempting to create the order again.
  
  
  
  Use a Different Version: 
  
  If activating the version is not feasible, consider using a different version that is already active for the order creation process.
  
  
  
  Check Configuration: 
  
  Ensure that the configuration for external number assignment is correctly set up in your system. This includes checking the settings in the relevant customizing transactions.
  
  
  
  Review User Authorizations: 
  
  Ensure that the user has the necessary authorizations to create orders in the specified version.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as /SAPAPO/VER for version management and /SAPAPO/ORD for order management.
  Documentation: Refer to SAP Help documentation for APO regarding version management and order processing to understand the implications of active and inactive versions.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance related to this error message.
  
  By following these steps, you should be able to resolve the error and successfully create orders in SAP APO.