How To Fix AP202 - You are not allowed to take back the entry

SAP Error Message - Details

• Message type: E = Error

• Message class: AP - Investment program messages

• Message number: 202

• Message text: You are not allowed to take back the entry

What causes this issue?

You tried to forbid assignments of type '&V1&' to investment program
position &V2&. Assignments of type &V1& have already been made to
investment program position &V2&.

System Response

The system does not allow canceling the assignment indicator.

How to fix this error?

First delete all assignments of type &V1& on investment program
position &V2&. Once you have done this, you can then forbid assignment
of type &V1& for the future.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP202 - You are not allowed to take back the entry ?

  The SAP error message AP202 ("You are not allowed to take back the entry") typically occurs in the context of document processing, particularly when trying to reverse or delete a document entry in the system. This error is often related to authorization issues or specific business rules set within the SAP system.
  Causes of AP202 Error
  
  
  Authorization Issues: The user attempting to reverse or delete the entry may not have the necessary permissions or roles assigned to perform this action.
  
  
  Document Status: The document may be in a status that does not allow for reversal or deletion. For example, if the document has already been posted to a financial period that is closed, it may not be possible to reverse it.
  
  
  Configuration Settings: Certain configuration settings in the SAP system may restrict the ability to reverse or delete entries based on business rules or workflows.
  
  
  Document Type Restrictions: Some document types may have specific restrictions that prevent reversal or deletion.
  
  
  Solutions to AP202 Error
  
  
  Check User Authorizations:
  
  Verify that the user has the necessary authorizations to reverse or delete the document. This can be done by checking the user's roles and authorizations in the SAP system.
  
  
  
  Review Document Status:
  
  Check the status of the document you are trying to reverse. If it is in a closed period or has been processed in a way that prevents reversal, you may need to consult with your finance team or system administrator.
  
  
  
  Consult Configuration Settings:
  
  Review the configuration settings related to document processing in your SAP system. This may involve checking transaction codes like SPRO to see if there are any specific rules that apply to the document type in question.
  
  
  
  Use Alternative Methods:
  
  If reversal is not possible, consider using alternative methods such as creating a correcting entry or a new document to offset the original entry.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot identify the cause, consider reaching out to SAP support or your internal IT team for further assistance.
  
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB08 (Reverse Document), FBRA (Reset Cleared Items), and others that may be applicable to your situation.
  Documentation: Review SAP documentation or help files related to document processing and authorization management for more detailed guidance.
  User Training: Ensure that users are trained on the proper procedures for document reversal and the importance of maintaining proper authorization levels.
  
  By addressing the potential causes and following the suggested solutions, you should be able to resolve the AP202 error effectively.