How To Fix AP091 - Attention - budget values / plan values already exist

SAP Error Message - Details

• Message type: E = Error

• Message class: AP - Investment program messages

• Message number: 091

• Message text: Attention - budget values / plan values already exist

What causes this issue?

You want to reassign a sub-tree of an investment program.
Since some or all of the positions in the sub-tree you want to move
have budget values or plan values, you can use the procedure below in
order to automatically and consistently modify the values within the
program in accordance with these new positions:
If X is the uppermost position in the sub-tree that you want to
reassign, and the position immediately above X was A before the
reassignment, but will be B after the reassignment, then:
The budget/plan value of A and all positions above it in the hierarchy
will be reduced by the budget/plan values of X.
Whereas the budget/plan value of B and all positions above it in the
hierarchy are increased by the budget/plan value of X.
The increase or decrease of budget/plan values takes place up to the
first position above them in the hierarchy that is common to A and B.

How to fix this error?

Consider whether you want this automatic modification of the budget
and/or planned values.
If yes, then confirm <PF>Reassign</> in the next step. When you then
<PF>Save</> later, the system automatically ensures that the
budget/plan values are modified correctly.
If no, then take back the <PF>Reassign</> in the next step. In this
case, you should change all of the budget/plan values of the positions
in the sub-tree to 0 before you reassign the sub-tree.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP091 - Attention - budget values / plan values already exist ?

  The SAP error message AP091 ("Attention - budget values / plan values already exist") typically occurs in the context of budget management and planning within SAP. This error indicates that there are already existing budget or planning values for the specified period or account, and the system is preventing the user from entering new values that would overwrite or conflict with the existing data.
  Causes:
  
  Existing Budget Entries: The most common cause is that budget values have already been entered for the same cost center, internal order, or other relevant dimensions.
  Locked Periods: The period in which you are trying to enter budget values may be locked or closed, preventing any changes.
  Incorrect Data Entry: Attempting to enter budget values in a way that conflicts with existing entries, such as entering values for a different fiscal year or period.
  Authorization Issues: Lack of proper authorization to modify existing budget entries can also lead to this error.
  
  Solutions:
  
  Review Existing Budgets: Check the existing budget entries for the relevant cost center, internal order, or other dimensions to understand what values are already present.
  Modify Existing Values: If you need to change the budget, consider modifying the existing entries instead of trying to create new ones.
  Check Period Status: Ensure that the period you are trying to enter values for is open and not locked. You can check this in the controlling (CO) or financial accounting (FI) modules.
  Authorization Check: Verify that you have the necessary authorizations to make changes to budget entries. If not, contact your SAP administrator for assistance.
  Use Different Periods: If applicable, try entering the budget values for a different period where no existing values conflict with your entry.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  KP06: Change Plan Data for Cost Centers
  KP01: Enter Plan Data for Cost Centers
  S_ALR_87013611: Budget/Actual/Commitment Report
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to budget management that might address this issue.
  Documentation: Review SAP documentation on budget management and planning to understand the processes and constraints involved.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in the budgeting and planning modules.