How To Fix AP068 - Overall budget and/or annual budget cannot be processed

SAP Error Message - Details

• Message type: E = Error

• Message class: AP - Investment program messages

• Message number: 068

• Message text: Overall budget and/or annual budget cannot be processed

What causes this issue?

You are maintaining budget values for one or more measures (orders or
WBS elements). The overall budget and/or the annual budget are not
available for input.
There are two possible reasons for this.
A program type for investment programs is entered in the budget profile
for the measure. This program type is intended to make a link between
the measure and an investment program that has this program type
mandatory. If there is no link to this kind of investment program, it
is also not possible to create any overall budgets on the measure.
The measure is already assigned to an investment program position, but
this program position is set up to distribute budget values directly to
the measure. In this case, you cannnot create overall budgets directly.
However, it is still possible to distribute budget values using the
budget distribution function in the menu for investment programs. If
budget distribution of annual values is also set to active in the
program definition, then you are also limited to creating the annual
budgets for the measures using the budget distribution function in the
investment program menu.

How to fix this error?

See which of the above applies. You can see the investment program
position to which a measure is assigned in the master data transaction
for the measure
<LS>Extras</> --> <LS>Cap.inv.prog...</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP068 - Overall budget and/or annual budget cannot be processed ?

  The SAP error message AP068 ("Overall budget and/or annual budget cannot be processed") typically occurs in the context of budget management within the SAP system, particularly when dealing with budgetary control in Public Sector Management (PSM) or similar modules. This error indicates that there is an issue with the budget availability or the budget processing logic.
  Causes:
  
  Insufficient Budget: The overall budget or annual budget may not have sufficient funds available to cover the transaction being processed.
  Budget Status: The budget may be in a status that does not allow for further processing (e.g., it may be locked or closed).
  Budget Configuration: There may be configuration issues in the budget settings, such as incorrect budget types or budgetary control settings.
  Document Type Restrictions: Certain document types may have restrictions that prevent budget processing.
  Incorrect Fiscal Year Variant: The fiscal year variant may not be correctly set up or may not match the transaction date.
  Budget Release: The budget may not have been released for the period in which the transaction is being processed.
  
  Solutions:
  
  Check Budget Availability: Verify that there is sufficient budget available for the transaction. You can do this by checking the budget reports or using transaction codes like S_ALR_87013558 (Budget Availability).
  Review Budget Status: Ensure that the budget is in an open status and is not locked or closed. You can check this in the budget management transaction.
  Configuration Review: Review the budget configuration settings in the system to ensure they are set up correctly. This may involve checking the budget types and control settings.
  Document Type Settings: Check if the document type being used for the transaction has any restrictions related to budget processing.
  Fiscal Year Variant: Ensure that the fiscal year variant is correctly set up and matches the transaction date.
  Release Budget: If the budget is not released, you may need to release it for the relevant period to allow processing of the transaction.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  S_ALR_87013558: Budget Availability
  FMAVCR01: Check Budget Availability
  FMBB: Budgeting transactions
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  User Authorization: Ensure that the user has the necessary authorizations to view and process budgets.
  Consult Documentation: Review SAP documentation related to budget management and budgetary control for further insights.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in budget management within SAP.