How To Fix AP001 - No entries matching the selection criteria have been found

SAP Error Message - Details

• Message type: E = Error

• Message class: AP - Investment program messages

• Message number: 001

• Message text: No entries matching the selection criteria have been found

What causes this issue?

No capital investment program or program positions were selected
for the parameters you entered.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please correct your entries.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP001 - No entries matching the selection criteria have been found ?

  The SAP error message AP001 ("No entries matching the selection criteria have been found") typically occurs when a user attempts to retrieve data from a database table or report, but the selection criteria specified do not match any existing records. This can happen in various SAP modules, including Accounts Payable, Asset Accounting, and others.
  Causes:
  
  
  Incorrect Selection Criteria: The most common cause is that the filters or selection criteria entered by the user do not match any records in the database. This could be due to:
  
  Incorrect date ranges
  Wrong document numbers or vendor codes
  Filters that are too restrictive
  
  
  
  Data Not Yet Created: The data you are trying to access may not have been created yet. For example, if you are looking for invoices that have not yet been posted.
  
  
  Authorization Issues: Sometimes, users may not have the necessary authorizations to view certain records, leading to the appearance that no entries exist.
  
  
  Data Deletion: The records you are trying to access may have been deleted or archived.
  
  
  System Configuration: There may be configuration settings in the SAP system that affect data visibility.
  
  
  Solutions:
  
  
  Review Selection Criteria: Double-check the selection criteria you have entered. Ensure that:
  
  The date ranges are correct and include the expected data.
  The document numbers, vendor codes, or other identifiers are accurate.
  Any additional filters are not overly restrictive.
  
  
  
  Check Data Existence: Verify if the data you are looking for actually exists in the system. You can do this by:
  
  Running a broader search without filters.
  Checking with other users or departments if the data has been created.
  
  
  
  Authorization Check: Ensure that you have the necessary authorizations to view the data. If you suspect an authorization issue, contact your SAP security team.
  
  
  Consult with IT or SAP Support: If you suspect that the issue is related to system configuration or data deletion, consult with your IT department or SAP support team for further investigation.
  
  
  Use Transaction Codes: If applicable, use specific transaction codes to check for data in related areas. For example, use transaction codes like FB03 for viewing documents or FBL1N for vendor line items.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that can help you navigate to the data you need.
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message.
  Documentation: Review SAP documentation or user manuals for guidance on the specific module you are working with.
  
  By following these steps, you should be able to identify the cause of the AP001 error and take appropriate action to resolve it.