How To Fix AJ428 - Reverse the billing documents that were created after the &1 billing doc.

SAP Error Message - Details

• Message type: E = Error

• Message class: AJ - Billing program

• Message number: 428

• Message text: Reverse the billing documents that were created after the &1 billing doc.

What causes this issue?

You tried to reverse document &v1&. The corresponding contract, &v2&,
belongs to installation &v3&. But newer contracts and billing documents
exist for this installation. You have to reverse these documents first.

How to fix this error?

Reverse all the billing documents that were created after document &v1&
. Start with the newest document.
Reverse document &v1&.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AJ428 - Reverse the billing documents that were created after the &1 billing doc. ?

  The SAP error message AJ428 indicates that there is an issue with reversing billing documents that were created after a specific billing document. This error typically arises in the context of billing and invoicing processes within SAP, particularly in the Sales and Distribution (SD) module.
  Cause:
  The error message AJ428 usually occurs due to the following reasons:
  
  
  Document Flow: There are subsequent billing documents that depend on the billing document you are trying to reverse. SAP enforces a strict document flow, and if there are documents created after the one you are trying to reverse, it will not allow the reversal until those subsequent documents are addressed.
  
  
  Dependencies: The billing document you are trying to reverse may have dependencies on other documents (like delivery documents, sales orders, etc.) that need to be considered.
  
  
  Status of Documents: The status of the billing documents may not allow for reversal. For example, if the document is already settled or has been posted to accounting, it may not be eligible for reversal.
  
  
  Solution:
  To resolve the AJ428 error, you can follow these steps:
  
  
  Identify Subsequent Documents: Use transaction codes like VF03 (Display Billing Document) to check for any billing documents that were created after the document you are trying to reverse. You can also check the document flow to see the sequence of documents.
  
  
  Reverse Subsequent Documents: If there are subsequent billing documents, you will need to reverse those first. This can be done using transaction code VF11 (Cancel Billing Document).
  
  
  Check Document Status: Ensure that the billing document you want to reverse is in a status that allows for reversal. If it has been settled or posted, you may need to take additional steps to reverse those postings.
  
  
  Consult with Finance: If the billing document has accounting implications, consult with your finance team to ensure that reversing the document will not cause issues in financial reporting.
  
  
  Use Transaction Codes: Familiarize yourself with relevant transaction codes:
  
  VF11: Cancel Billing Document
  VF03: Display Billing Document
  VA03: Display Sales Order (to check related sales documents)
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there may be known issues or fixes provided by SAP.
  Documentation: Review SAP documentation related to billing and invoicing processes to understand the implications of reversing billing documents.
  User Permissions: Ensure that you have the necessary permissions to reverse billing documents in the system.
  
  By following these steps, you should be able to address the AJ428 error and successfully reverse the billing documents as needed.