How To Fix ADPIC016 - Total quantity of the subitems exceeds the ordered quantity

SAP Error Message - Details

• Message type: E = Error

• Message class: ADPIC -

• Message number: 016

• Message text: Total quantity of the subitems exceeds the ordered quantity

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message ADPIC016 - Total quantity of the subitems exceeds the ordered quantity ?

  The SAP error message ADPIC016, which states "Total quantity of the subitems exceeds the ordered quantity," typically occurs in the context of sales orders, purchase orders, or inventory management when the total quantity of subitems (such as components or line items) exceeds the quantity specified in the main item or order.
  Cause:
  
  Subitem Quantity Exceeds Main Item Quantity: The most common cause is that the sum of the quantities of the subitems (e.g., components of a BOM, line items in a sales order) exceeds the quantity of the main item that was ordered.
  Incorrect Configuration: There may be an issue with how the items are configured in the system, such as incorrect BOM settings or item category settings.
  Data Entry Errors: Manual entry errors during order creation or modification can lead to discrepancies between the main item and its subitems.
  System Settings: Certain system settings or validations may be enforcing strict checks on item quantities.
  
  Solution:
  
  Check Subitem Quantities: Review the quantities of the subitems and ensure that their total does not exceed the ordered quantity of the main item. Adjust the quantities as necessary.
  Review Order Configuration: Ensure that the configuration of the main item and its subitems is correct. This includes checking the BOM (Bill of Materials) if applicable.
  Correct Data Entry: If the error was caused by incorrect data entry, correct the quantities in the order or document.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling subitems and main items.
  System Settings Review: If the issue persists, review the system settings or consult with your SAP administrator to ensure that the configuration allows for the intended quantity relationships.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like VA01 (Create Sales Order), ME21N (Create Purchase Order), or others depending on the context of the error.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Roles and Permissions: Ensure that the user has the appropriate roles and permissions to make changes to the order quantities.
  Testing in a Sandbox: If possible, replicate the issue in a sandbox environment to test potential solutions without affecting production data.
  
  If the problem continues after following these steps, it may be beneficial to engage with SAP support or your internal IT team for further investigation.