How To Fix ACM_UI026 - Directly used in &1 roles (granting instance-based access)

SAP Error Message - Details

• Message type: E = Error

• Message class: ACM_UI - Message-Class for all ACM-UIs

• Message number: 026

• Message text: Directly used in &1 roles (granting instance-based access)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message ACM_UI026 - Directly used in &1 roles (granting instance-based access) ?

  The SAP error message ACM_UI026, which states "Directly used in &1 roles (granting instance-based access)," typically occurs in the context of role management and authorization in SAP systems, particularly when dealing with Access Control Management (ACM) or Governance, Risk, and Compliance (GRC) modules.
  Cause:
  This error message indicates that there is an issue with the roles that are directly using certain objects or authorizations that are not compliant with the system's security policies or configurations. Specifically, it suggests that the role in question is granting instance-based access, which may not be allowed or may require additional configuration.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Role Assignments: Check the roles that are directly assigned to users and see if they are granting instance-based access. You may need to modify these roles to ensure they comply with your organization's security policies.
  
  
  Modify Role Configuration: If the role is indeed required, consider modifying the role to remove instance-based access or to adjust the authorizations to align with best practices.
  
  
  Use Composite Roles: If applicable, consider using composite roles to manage authorizations more effectively. Composite roles can help in grouping multiple single roles and managing access more efficiently.
  
  
  Check for Conflicts: Ensure that there are no conflicting authorizations or roles that might be causing the issue. Use the SAP GRC tools to analyze and resolve any conflicts.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to ACM and role management for specific guidelines on handling instance-based access and related configurations.
  
  
  Testing: After making changes, test the roles and authorizations to ensure that users can access the necessary functions without encountering the error.
  
  
  Engage SAP Support: If the issue persists, consider reaching out to SAP support for further assistance, especially if this is a critical issue affecting business operations.
  
  
  Related Information:
  
  SAP GRC (Governance, Risk, and Compliance): Understanding the principles of GRC can help in managing roles and authorizations effectively.
  Role Management Best Practices: Familiarize yourself with best practices for role management in SAP to avoid similar issues in the future.
  Authorization Concepts: A solid understanding of SAP's authorization concepts, including object-level and instance-level access, is crucial for effective role management.
  
  By following these steps and understanding the underlying concepts, you should be able to address the ACM_UI026 error effectively.