How To Fix ACEDS078 - You can't change comments for period data of accrual item &1/&2

SAP Error Message - Details

• Message type: E = Error

• Message class: ACEDS - Accrual Engine: Distribution Server

• Message number: 078

• Message text: You can't change comments for period data of accrual item &1/&2

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Changing comments is not allowed, because the accrual type &V2& doesn't
have 'Rvw / Aprvl Accrual Type', and doesn't support review or approval
process.

How to fix this error?

Changing comments could be possible when you enable the review or
approval process in customizing view
<DS:SIMG.V_TACE_ACRTYPERA>Activate Review and Approval for Periodic
Accrual Amounts</> for accrual type &V2&.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ACEDS078 - You can't change comments for period data of accrual item &1/&2 ?

  The SAP error message ACEDS078 indicates that you are trying to change comments for a period data of an accrual item, which is not allowed. This typically occurs in the context of financial accounting and controlling, particularly when dealing with accruals and deferrals in SAP.
  Cause:
  The error arises because the system restricts changes to certain fields, including comments, for accrual items that have already been posted for a specific period. This is a safeguard to maintain the integrity of financial data and ensure that historical records remain unchanged.
  Solution:
  To resolve this error, consider the following approaches:
  
  
  Check Posting Period: Ensure that you are not trying to modify comments for a closed posting period. If the period is closed, you will not be able to make changes to the accrual item.
  
  
  Use a New Entry: If you need to add or modify comments, consider creating a new accrual entry instead of modifying the existing one. This way, you can document any necessary changes without violating the restrictions on the original entry.
  
  
  Consult with Finance Team: If the comments are critical for reporting or auditing purposes, consult with your finance or accounting team. They may have specific procedures in place for handling such situations.
  
  
  Authorization Check: Ensure that you have the necessary authorizations to make changes to the accrual items. Sometimes, restrictions can be due to user roles and permissions.
  
  
  SAP Notes and Support: If the issue persists or if you believe it is a system error, check for any relevant SAP Notes or reach out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FBS1 (Enter G/L Account Document) or F-02 (Enter G/L Account Posting) that may be used for managing accruals.
  Documentation: Review SAP documentation related to accrual accounting and the handling of comments in financial postings.
  Training: Consider training sessions or workshops on SAP financial modules to better understand the constraints and functionalities related to accruals and deferrals.
  
  By following these steps, you should be able to address the ACEDS078 error effectively.