How To Fix AC258 - You are not authorized to access this control data

SAP Error Message - Details

• Message type: E = Error

• Message class: AC - Error messages from Asset Customizing

• Message number: 258

• Message text: You are not authorized to access this control data

What causes this issue?

You have neither change nor display authorization for this control
data.

System Response

The transaction is terminated.

How to fix this error?

Contact your system administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AC258 - You are not authorized to access this control data ?

  The SAP error message AC258, which states "You are not authorized to access this control data," typically occurs when a user attempts to access certain data or perform actions in the Asset Accounting (FI-AA) module without the necessary authorizations. This can happen in various scenarios, such as when trying to view or edit asset master data, perform transactions related to asset management, or access specific reports.
  Cause:
  
  Authorization Issues: The primary cause of this error is that the user does not have the required authorization objects assigned to their user profile. This could be due to missing roles or authorizations related to asset accounting.
  Role Configuration: The roles assigned to the user may not include the necessary permissions to access control data for assets.
  Transaction Restrictions: Certain transactions may have restrictions based on user roles, leading to this error when trying to access restricted data.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check which authorization check failed. This will provide insight into what specific authorization is missing.
  Review the user’s roles and authorizations in transaction code SU01 (User Maintenance) or PFCG (Role Maintenance).
  
  
  
  Modify Roles:
  
  If you have the necessary permissions, you can modify the user’s roles to include the required authorization objects. Common authorization objects related to Asset Accounting include:
  
  F_LFA1_AKT (Vendor Master Data)
  F_AAA_AKT (Asset Accounting)
  
  
  Ensure that the roles assigned to the user include the necessary authorizations for the specific actions they need to perform.
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to change roles or authorizations, contact your SAP security team or administrator. Provide them with the details of the error and the transaction you were trying to perform.
  
  
  
  Testing:
  
  After adjustments are made, have the user log out and log back in to ensure that the new authorizations take effect. Test the transaction again to confirm that the issue is resolved.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation for detailed information on authorization objects and their configurations.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide guidance on authorization settings.
  Training: Consider providing training for users on how to request additional authorizations if they encounter similar issues in the future.
  
  By following these steps, you should be able to resolve the AC258 error and ensure that users have the appropriate access to control data in SAP Asset Accounting.