How To Fix >A580 - Only some of the items of the sample document have been cleared

SAP Error Message - Details

• Message type: E = Error

• Message class: >A -

• Message number: 580

• Message text: Only some of the items of the sample document have been cleared

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message >A580 - Only some of the items of the sample document have been cleared ?

  The SAP error message A580, which states "Only some of the items of the sample document have been cleared," typically occurs during the clearing process in accounts receivable or accounts payable. This message indicates that not all items in the specified document have been cleared, which can lead to inconsistencies in financial reporting and account balances.
  Cause:
  
  
  Partial Clearing: The most common cause of this error is that only some of the line items in the document have been cleared, while others remain open. This can happen if the clearing process was interrupted or if the user manually selected only certain items to clear.
  
  
  Document Status: The document may have a status that prevents full clearing, such as being partially paid or having pending transactions associated with it.
  
  
  Configuration Issues: There may be configuration settings in the SAP system that affect how clearing is processed, leading to unexpected behavior.
  
  
  Data Integrity Issues: There could be issues with the data integrity of the documents involved, such as missing or incorrect entries.
  
  
  Solution:
  
  
  Review Document Items: Check the document in question to see which items are still open. You can do this by navigating to the document in the relevant module (e.g., Accounts Receivable or Accounts Payable) and reviewing the line items.
  
  
  Clear Remaining Items: If there are items that should be cleared, select them and perform the clearing process again. Ensure that all relevant items are selected for clearing.
  
  
  Check for Related Transactions: Ensure that there are no related transactions that are preventing the clearing of the remaining items. This may include open invoices, credit memos, or other adjustments.
  
  
  Consult Configuration Settings: If the issue persists, consult with your SAP administrator or functional consultant to review the configuration settings related to clearing processes. They may need to adjust settings or perform additional troubleshooting.
  
  
  Data Integrity Check: If you suspect data integrity issues, you may need to run reports or use transaction codes (like SE16 or SE11) to check the underlying tables for inconsistencies.
  
  
  SAP Notes and Support: If the problem continues, check the SAP Support Portal for any relevant SAP Notes that may address this specific error. You can also reach out to SAP support for assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as F-32 (Clear Customer), F-44 (Clear Vendor), and FBL1N/FBL5N (Vendor/Customer Line Item Display) to help in troubleshooting.
  Documentation: Review SAP documentation or user manuals related to clearing processes for additional insights and best practices.
  User Training: Ensure that users involved in the clearing process are adequately trained on how to handle documents and understand the implications of partial clearing.
  
  By following these steps, you should be able to resolve the A580 error and ensure that all items in the document are properly cleared.