How To Fix >A536 - Retention period for document category &1 increased from &2 to 90 days

SAP Error Message - Details

• Message type: E = Error

• Message class: >A -

• Message number: 536

• Message text: Retention period for document category &1 increased from &2 to 90 days

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >A536 - Retention period for document category &1 increased from &2 to 90 days ?

  The SAP error message A536 indicates that the retention period for a specific document category has been increased from a previous value to 90 days. This message typically arises in the context of document management and retention policies within SAP systems, particularly in modules like SAP Archive Management or Document Management System (DMS).
  Cause:
  
  Retention Policy Change: The retention period for the document category has been modified in the system settings, which may have been done intentionally by an administrator or as part of a system upgrade or configuration change.
  Document Category Settings: The document category in question may have specific settings that dictate how long documents are retained before they can be archived or deleted.
  Compliance Requirements: Changes in legal or compliance requirements may necessitate an increase in the retention period for certain types of documents.
  
  Solution:
  
  Review Configuration: Check the configuration settings for the document category in question. This can typically be done in the SAP Customizing Implementation Guide (IMG) under the relevant module (e.g., Document Management).
  Adjust Retention Period: If the increase to 90 days is not desired, you can adjust the retention period back to the previous value or to a new value that meets your business requirements.
  Consult Documentation: Review any documentation or change logs to understand why the retention period was changed and whether it aligns with your organization's policies.
  User Training: Ensure that users are aware of the retention policies and the implications of the changes to avoid confusion in document handling.
  Testing: After making any changes, conduct tests to ensure that the document retention behavior aligns with expectations.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or additional guidance related to retention periods and document management.
  Legal Compliance: Ensure that any changes to retention periods comply with legal and regulatory requirements relevant to your industry.
  System Documentation: Maintain clear documentation of any changes made to retention policies for future reference and audits.
  User Roles: Ensure that only authorized personnel can make changes to retention settings to prevent unauthorized modifications.
  
  If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored guidance based on your specific system configuration and business needs.