How To Fix >A085 - Documents archived before the local currency changeover were converted

SAP Error Message - Details

• Message type: E = Error

• Message class: >A -

• Message number: 085

• Message text: Documents archived before the local currency changeover were converted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >A085 - Documents archived before the local currency changeover were converted ?

  The SAP error message A085 indicates that there are documents that were archived before a local currency changeover, and these documents have been converted. This typically occurs in the context of financial accounting when a company changes its local currency, which can affect how historical data is managed and accessed.
  Cause:
  
  Currency Changeover: The error arises when there is a change in the local currency of the company code, and there are archived documents that were created in the old currency.
  Archiving Process: If documents were archived before the currency changeover, the system may not be able to retrieve or process these documents correctly due to the currency conversion that has taken place.
  Configuration Issues: There may be issues with the configuration of the currency settings in the SAP system, particularly if the archiving process did not account for the currency change.
  
  Solution:
  
  Check Archive Settings: Review the archiving settings and ensure that they are configured to handle currency changes appropriately. This may involve adjusting the archiving process to account for documents created in the old currency.
  Reprocess Archived Documents: If possible, reprocess the archived documents to ensure they are converted correctly to the new local currency. This may involve restoring the documents from the archive and re-archiving them after conversion.
  Consult SAP Notes: Check for any relevant SAP Notes or updates that address this specific error. SAP frequently releases notes that provide solutions or workarounds for known issues.
  Currency Conversion Reports: Use SAP reports that can help in analyzing the impact of the currency changeover on archived documents. This may help in identifying which documents are affected and how to handle them.
  Engage SAP Support: If the issue persists, consider reaching out to SAP support for assistance. They can provide guidance based on the specific configuration and version of your SAP system.
  
  Related Information:
  
  Documentation: Review SAP documentation related to currency changeover and archiving processes. This can provide insights into best practices and potential pitfalls.
  Testing: Before making any changes, it is advisable to test the solutions in a development or sandbox environment to avoid impacting production data.
  Backup: Always ensure that you have backups of your data before performing any operations that could affect archived documents.
  
  By addressing the root cause of the error and following the suggested solutions, you should be able to resolve the issue related to the SAP error message A085.