How To Fix 8B563 - Reference billing document &1 not found

SAP Error Message - Details

• Message type: E = Error

• Message class: 8B - Localization (Brazil)

• Message number: 563

• Message text: Reference billing document &1 not found

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

You are trying to create a Nota Fiscal with reference to a previous
Nota Fiscal of which the billing document does not exist or has no
dependent Nota Fiscal. A possible reason is the reference
billing document number has not been properly entered in the preceding
sales order.

System Response

Not possible to proceed

How to fix this error?

Go back to the preceding sales order and enter the correct billing
document number into the field purchase order number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 8B563 - Reference billing document &1 not found ?

  The SAP error message 8B563: Reference billing document &1 not found typically occurs in the context of billing document processing. This error indicates that the system is unable to locate the specified reference billing document, which is necessary for the current transaction or process.
  Causes:
  
  Incorrect Document Number: The billing document number provided may be incorrect or mistyped.
  Document Deletion: The reference billing document may have been deleted or archived, making it unavailable for reference.
  Document Not Created: The billing document may not have been created yet, or it may not exist in the system.
  Authorization Issues: The user may not have the necessary permissions to view or access the billing document.
  Data Consistency Issues: There may be inconsistencies in the database or issues with the data integrity that prevent the system from finding the document.
  
  Solutions:
  
  Verify Document Number: Check the billing document number for accuracy. Ensure that it is entered correctly in the transaction.
  Check Document Status: Use transaction codes like VF03 (Display Billing Document) to see if the document exists and is in the correct status.
  Review Deletion/Archiving: Confirm whether the document has been deleted or archived. If it has been archived, you may need to retrieve it from the archive.
  Check Authorizations: Ensure that the user has the necessary authorizations to access the billing document. This may involve checking user roles and permissions.
  Consult with IT Support: If the document should exist and you are still encountering issues, consult with your IT support team to investigate potential data consistency issues or system errors.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VF03 (Display Billing Document), VF02 (Change Billing Document), and VF01 (Create Billing Document).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions.
  Documentation: Review SAP documentation or help files related to billing processes to understand the expected workflow and requirements for billing documents.
  
  If the issue persists after trying the above solutions, it may be necessary to escalate the matter to your SAP support team for further investigation.