How To Fix 8A856 - You are not authorized to change documents with company code &1

SAP Error Message - Details

• Message type: E = Error

• Message class: 8A - Messages for Argentina

• Message number: 856

• Message text: You are not authorized to change documents with company code &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 8A856 - You are not authorized to change documents with company code &1 ?

  The SAP error message 8A856 indicates that a user is attempting to change documents in a specific company code for which they do not have the necessary authorization. This is a common issue in SAP systems where user roles and authorizations are strictly managed to ensure data integrity and security.
  Cause:
  The error occurs due to one or more of the following reasons:
  
  Missing Authorization: The user does not have the required authorization object to change documents in the specified company code.
  Role Assignment: The user’s role does not include the necessary permissions for the specific transaction or document type.
  Company Code Restrictions: The user may be restricted from accessing or modifying documents in that particular company code due to organizational policies.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to see which authorization check failed. This will provide insight into what specific authorization is missing.
  Alternatively, you can use transaction code SU01 to review the user’s roles and authorizations.
  
  
  
  Review Role Assignments:
  
  Ensure that the user has the appropriate roles assigned that include the necessary authorizations for the company code in question.
  If the user needs access, a security administrator can modify the user’s roles or create a new role that includes the required authorizations.
  
  
  
  Authorization Objects:
  
  The relevant authorization objects for document changes typically include F_BKPF_BES (for accounting documents) and F_BKPF_AKT (for document changes). Ensure that the user has the necessary authorizations for these objects.
  
  
  
  Consult with Security Team:
  
  If you are not authorized to make changes to user roles or authorizations, contact your SAP security team or administrator for assistance. Provide them with the error message and any relevant details.
  
  
  
  Testing:
  
  After adjustments are made, have the user log out and log back in to ensure that the new authorizations take effect. Then, attempt the transaction again to verify that the issue is resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SU53: Display Authorization Check
  SU01: User Maintenance
  PFCG: Role Maintenance (for role assignment and modification)
  
  
  
  Authorization Management: Understanding how authorizations work in SAP is crucial. Familiarize yourself with the concept of authorization objects, roles, and profiles.
  
  
  Documentation: Refer to SAP documentation or your organization’s internal guidelines for managing user authorizations and roles.
  
  
  By following these steps, you should be able to identify and resolve the authorization issue related to the error message 8A856.