How To Fix 68185 - Source doc. $ (FI-doc. no.) already cleared

SAP Error Message - Details

• Message type: E = Error

• Message class: 68 - Message for DARWIN Loans (continued)

• Message number: 185

• Message text: Source doc. $ (FI-doc. no.) already cleared

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 68185 - Source doc. $ (FI-doc. no.) already cleared ?

  The SAP error message 68185, which states "Source doc. $ (FI-doc. no.) already cleared," typically occurs in the Financial Accounting (FI) module when you attempt to post a transaction that references a document that has already been cleared. This means that the document you are trying to process has already been settled or reconciled, and therefore cannot be modified or cleared again.
  Cause:
  
  
  Document Already Cleared: The primary cause of this error is that the financial document you are trying to work with has already been cleared in a previous transaction. This could happen if:
  
  The document was cleared in a prior posting.
  There was an attempt to reverse or adjust a document that has already been settled.
  
  
  
  Incorrect Document Reference: You might be referencing the wrong document number or trying to clear a document that is not eligible for clearing.
  
  
  System Configuration: There may be specific configurations or settings in the system that prevent the clearing of certain documents.
  
  
  Solution:
  
  
  Check Document Status: Verify the status of the document in question. You can do this by:
  
  Using transaction codes like FB03 (Display Document) to view the document and check its clearing status.
  Checking the clearing document to see if it has been cleared and if so, by which document.
  
  
  
  Use Correct Document: Ensure that you are referencing the correct document number. If you are trying to clear a different document, make sure to input the correct one.
  
  
  Reversal of Clearing: If you need to make adjustments to a cleared document, you may need to reverse the clearing. This can be done using transaction code FB08 (Reverse Document) or F.80 (Clear Document) if applicable.
  
  
  Consult with Finance Team: If you are unsure about the status of the document or the implications of reversing a clearing, consult with your finance team or SAP support for guidance.
  
  
  Review Configuration: If this error occurs frequently, it may be worth reviewing the configuration settings in the SAP system to ensure that they align with your business processes.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB03: Display Document
  FB08: Reverse Document
  FBL1N: Vendor Line Item Display
  FBL3N: G/L Account Line Item Display
  FBL5N: Customer Line Item Display
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search the SAP Support Portal for specific notes that may address this error.
  
  
  Documentation: Review SAP documentation or user manuals related to document clearing and financial transactions for more detailed guidance.
  
  
  By following these steps, you should be able to resolve the error and understand the underlying issues related to the clearing of financial documents in SAP.