How To Fix 68023 - Reference document number not maintained in item &

SAP Error Message - Details

• Message type: E = Error

• Message class: 68 - Message for DARWIN Loans (continued)

• Message number: 023

• Message text: Reference document number not maintained in item &

What causes this issue?

The number of the accompanying sub-ledger document (VDBEKI) must be
entered in the reference document number field in the FI document.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 68023 - Reference document number not maintained in item & ?

  The SAP error message "68023 Reference document number not maintained in item &" typically occurs in the context of document processing, such as when creating or modifying a document (like a purchase order, sales order, or invoice) that references another document. The error indicates that a required reference document number is missing for a specific item in the document.
  Cause:
  
  Missing Reference Document: The item in question is expected to have a reference to another document (like a purchase order or sales order), but this reference is not provided.
  Incorrect Configuration: The system may be configured in a way that requires a reference document for certain transactions, and this requirement is not being met.
  Data Entry Error: During the creation or modification of the document, the user may have forgotten to enter the reference document number.
  
  Solution:
  
  Check Item Details: Review the item details in the document where the error occurred. Ensure that the reference document number is correctly entered.
  Enter Missing Reference: If the reference document number is indeed missing, enter the correct reference document number for the item.
  Review Configuration: If this error occurs frequently, review the configuration settings in the relevant module (e.g., MM, SD) to determine if the requirement for a reference document can be adjusted based on business needs.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the transaction you are working with, as the requirements may vary by transaction type.
  User Training: Ensure that users are trained on the importance of entering reference document numbers when required.
  
  Related Information:
  
  Transaction Codes: The error may occur in various transaction codes, such as ME21N (Create Purchase Order), VA01 (Create Sales Order), or FB60 (Enter Incoming Invoice).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Debugging: If the issue persists, consider debugging the transaction to identify any underlying issues in the code or configuration that may be causing the error.
  
  If the problem continues after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who can provide more in-depth assistance.