How To Fix 67_LOAN187 - There are archived documents in the selection period

SAP Error Message - Details

• Message type: E = Error

• Message class: 67_LOAN - Messages for Fin. Asset Management for Loans - Continued

• Message number: 187

• Message text: There are archived documents in the selection period

What causes this issue?

The selection period you have chosen includes periods from more than
two years ago. The original document data for these periods has
already been archived and replaced by "reorganization records"
(containing limited information in comparison with the archived
original documents).

System Response

How to fix this error?

You have the option of either changing the start of the selection
period or accepting the limited range of information and functions
available.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 67_LOAN187 - There are archived documents in the selection period ?

  The SAP error message 67_LOAN187 indicates that there are archived documents in the selection period you are trying to process. This typically occurs in the context of financial transactions, such as loan processing, where the system is unable to retrieve certain documents because they have been archived.
  Cause:
  The primary cause of this error is that the system is attempting to access documents that have been archived and are no longer available in the active database. This can happen if:
  
  The selection criteria (such as date range) includes periods for which documents have been archived.
  The archiving process has been executed, and the relevant documents are no longer accessible in the current database.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Selection Criteria:
  
  Review the date range or other selection criteria you are using. Ensure that it does not include periods for which documents have been archived.
  
  
  
  Access Archived Documents:
  
  If you need to access the archived documents, you may need to use the archiving tools provided by SAP. This typically involves using transaction codes like SARA (Archive Administration) to view or restore archived documents.
  
  
  
  Adjust Archiving Settings:
  
  If the archiving settings are too aggressive, consider adjusting them to retain documents in the active database for a longer period, if business requirements allow.
  
  
  
  Consult Documentation:
  
  Refer to the SAP documentation or help resources for specific instructions on how to handle archived documents in your particular module (e.g., Loans, Financial Accounting).
  
  
  
  Contact SAP Support:
  
  If the issue persists or if you need further assistance, consider reaching out to SAP support or your internal SAP team for help.
  
  
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, which is designed to improve system performance by moving older data to an archive.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA for archiving and SARI for restoring archived data.
  Data Retention Policies: Review your organization’s data retention policies to ensure compliance and proper management of archived data.
  
  By following these steps, you should be able to address the error message and continue with your processing in SAP.