How To Fix 63855 - All invoice numbers are in use

SAP Error Message - Details

• Message type: E = Error

• Message class: 63 - Messages for Real Estate Management

• Message number: 855

• Message text: All invoice numbers are in use

What causes this issue?

The system generates the invoice numbers automatically within a
prescribed number interval. However the upper limit of the interval has
now been reached, and thus no new numbers are available.

System Response

The data record cannot be created. Processing is terminated.

How to fix this error?

The number range interval has to be increased. Inform your system
administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 63855 - All invoice numbers are in use ?

  The SAP error message "63855: All invoice numbers are in use" typically occurs when you are trying to create an invoice, but the system has exhausted the available invoice numbers in the specified number range. This can happen in various scenarios, such as when the number range for invoices is not properly configured or has been completely utilized.
  Cause:
  
  Exhausted Number Range: The number range defined for the invoice type has been completely used up.
  Configuration Issues: The number range may not be set up correctly, or the intervals may not be sufficient to accommodate the volume of invoices being generated.
  Number Range Assignment: The invoice type you are trying to use may not be assigned to a valid number range.
  Archiving: If the system is set to archive old invoices, it may not be releasing the number range back into circulation.
  
  Solution:
  
  
  Check Number Range Configuration:
  
  Go to transaction code SNRO (Number Range Objects).
  Look for the relevant number range object for invoices (e.g., FBNR for financial documents).
  Check the defined intervals and see if they are exhausted.
  
  
  
  Extend Number Range:
  
  If the number range is exhausted, you can extend it by adding new intervals.
  This can be done in transaction code SNRO or through the configuration path in SPRO:
  
  SPRO > Financial Accounting > Financial Accounting Global Settings > Document > Document Number Ranges > Define Document Number Ranges.
  
  
  Ensure that the new intervals are properly defined and activated.
  
  
  
  Check Assignment:
  
  Ensure that the invoice type you are using is correctly assigned to the number range.
  This can also be checked in the configuration settings.
  
  
  
  Review Archiving Settings:
  
  If archiving is enabled, check the settings to ensure that old invoices are being archived properly and that the number range is being released.
  
  
  
  Consult with Basis Team:
  
  If you do not have the necessary permissions to make changes, consult with your SAP Basis or configuration team to assist with the adjustments.
  
  
  
  Testing:
  
  After making changes, test the invoice creation process to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SNRO: Number Range Objects
  SPRO: Customizing Implementation Guide
  
  
  Documentation: Refer to SAP Help documentation for detailed steps on managing number ranges.
  User Roles: Ensure that you have the necessary authorizations to view and modify number range settings.
  
  By following these steps, you should be able to resolve the error message and continue processing invoices in SAP.