How To Fix 63854 - Number of invoice numbers almost used up

SAP Error Message - Details

• Message type: E = Error

• Message class: 63 - Messages for Real Estate Management

• Message number: 854

• Message text: Number of invoice numbers almost used up

What causes this issue?

The system generates the numbers automatically within a specified
interval. However the upper limit has almost been reached.

System Response

This message is a warning. Processing will be continued.

How to fix this error?

You have to extend the number range interval. Inform your system
administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 63854 - Number of invoice numbers almost used up ?

  The SAP error message 63854, which states "Number of invoice numbers almost used up," typically occurs when the system is nearing the limit of available invoice numbers in a specific number range. This can happen in various modules, such as Accounts Receivable (AR) or Accounts Payable (AP), where invoice numbers are generated sequentially.
  Cause:
  
  Exhaustion of Number Range: The number range defined for invoice numbers is close to being fully utilized. Each invoice generated consumes a number from this range, and once the range is nearly exhausted, the system triggers this warning.
  Configuration Issues: The number range may not have been configured to accommodate the expected volume of invoices.
  Limited Number Range: The defined number range may be too small for the business needs.
  
  Solution:
  
  
  Extend the Number Range:
  
  Go to the transaction code SNRO (Number Range Objects).
  Find the relevant number range object for invoices (e.g., FBNR for financial documents).
  Check the current number range settings and extend the upper limit if necessary.
  Ensure that the new range does not overlap with existing ranges.
  
  
  
  Create a New Number Range:
  
  If extending the existing range is not feasible, consider creating a new number range.
  Assign the new number range to the relevant document type in the configuration settings.
  
  
  
  Monitor Usage:
  
  Regularly monitor the usage of number ranges to prevent running into this issue in the future.
  Set up alerts or reports to notify relevant personnel when the number range is approaching its limit.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP Basis or functional team for specific steps related to your version and configuration.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SNRO: To manage number ranges.
  OBAS: To maintain number ranges for financial documents.
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error.
  Testing: After making changes, perform testing to ensure that the new or extended number range is functioning correctly and that invoices can be generated without issues.
  
  By addressing the number range configuration, you can resolve the error and ensure smooth processing of invoices in SAP.