How To Fix 62921 - Entries & and & overlap in assignment period

SAP Error Message - Details

• Message type: E = Error

• Message class: 62 - Message Texts for Real Estate

• Message number: 921

• Message text: Entries & and & overlap in assignment period

What causes this issue?

Entries &V1& and &V2& exist for the same owner. The time periods of
these assignments overlap.

System Response

The system does not accept your entry.

How to fix this error?

Define the two periods so that their valid-from and valid-to dates do
not overlap. If only one assignment period exists, delete the second
entry and adjust the first entry.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 62921 - Entries & and & overlap in assignment period ?

  The SAP error message 62921, which states "Entries & and & overlap in assignment period," typically occurs in the context of personnel administration or time management when there are overlapping entries in the assignment periods for an employee. This can happen in various modules, such as HR or payroll, where multiple records are trying to be assigned to the same time frame.
  Cause:
  
  Overlapping Records: The most common cause is that there are multiple records (e.g., employment contracts, positions, or time entries) that have overlapping validity periods. For example, if an employee has two different job assignments that are both valid for the same date range, this error will occur.
  Incorrect Data Entry: Manual data entry errors can lead to overlapping periods, such as entering the same start and end dates for different assignments.
  System Configuration Issues: Sometimes, the configuration of the system may not allow for certain types of overlapping assignments, leading to this error.
  
  Solution:
  
  Review Assignment Periods: Check the assignment periods for the employee in question. Look for any overlapping entries in the relevant infotypes (e.g., IT0001 for Organizational Assignment, IT0002 for Personal Data, etc.).
  Adjust Dates: If you find overlapping entries, adjust the start and end dates of one or more records to ensure that they do not overlap. This may involve changing the validity period of one of the assignments.
  Delete or Archive Old Records: If there are old or unnecessary records that are causing the overlap, consider deleting or archiving them if they are no longer needed.
  Consult with HR or Payroll Team: If you are unsure about which records to modify, consult with your HR or payroll team to ensure that changes do not affect payroll calculations or employee records.
  Check for Configuration Issues: If the problem persists, it may be necessary to check the system configuration or consult with an SAP Basis or HR consultant to ensure that the system is set up correctly.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that may be causing the issue, such as IT0001 (Organizational Assignment), IT0002 (Personal Data), and others related to employee assignments.
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review and edit employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  
  By following these steps, you should be able to resolve the error message 62921 and ensure that there are no overlapping assignment periods for the employee in question.