How To Fix 62348 - Documents already entered for old settlement variant

SAP Error Message - Details

• Message type: E = Error

• Message class: 62 - Message Texts for Real Estate

• Message number: 348

• Message text: Documents already entered for old settlement variant

What causes this issue?

Costs have been incurred during the settlement period you want to
change. If you change the settlement period, these costs cannot be
assigned to a later settlement and can therefore not be settled.

System Response

The system does not accept your entry.

How to fix this error?

If you want to change the settlement period, you must reverse all
documents entered since the start date of the settlement period.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 62348 - Documents already entered for old settlement variant ?

  The SAP error message 62348, which states "Documents already entered for old settlement variant," typically occurs in the context of settlement processes in SAP, particularly when dealing with internal orders, projects, or cost centers. This error indicates that there are already financial documents that have been posted using an old settlement variant, and the system is preventing further processing to avoid inconsistencies.
  Cause:
  
  Old Settlement Variant: The error arises when you attempt to settle costs using a settlement variant that has already been used for previous postings. The system recognizes that there are existing documents associated with that variant.
  Changes in Settlement Variants: If the settlement variant has been changed or updated after documents were posted, the system will not allow new postings or settlements using the old variant.
  Inconsistent Data: The presence of inconsistent or conflicting data related to the settlement variant can also trigger this error.
  
  Solution:
  
  Check Existing Documents: Review the existing documents that have been posted with the old settlement variant. You can do this by using transaction codes like FB03 (Display Document) or KOB1 (Order: Actual Line Items) to identify the documents.
  Use the Correct Settlement Variant: If you need to settle costs, ensure that you are using the correct and updated settlement variant that aligns with your current configuration.
  Adjust Settlement Variants: If necessary, you may need to adjust the settlement variant settings in the configuration. This can be done in the following way:
  
  Go to SPRO (SAP Reference IMG).
  Navigate to Controlling > Internal Orders > Settlement > Define Settlement Variants.
  Ensure that the correct variant is set up and that it is active for the relevant period.
  
  
  Consult with Finance Team: If you are unsure about the implications of changing settlement variants or if there are complex financial implications, consult with your finance or controlling team for guidance.
  Reprocess Settlements: If the old settlement variant is no longer needed, consider reprocessing the settlements with the new variant, ensuring that all necessary documents are accounted for.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KO88 (Order Settlement) and KOB1 (Order: Actual Line Items) for managing settlements and reviewing postings.
  Documentation: Review SAP documentation or help files related to settlement processes for additional insights and best practices.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific patches or updates that address known issues.
  
  By following these steps, you should be able to resolve the error and proceed with your settlement processes in SAP.