How To Fix 61685 - Conversion of planning file entries has already been carried out

SAP Error Message - Details

• Message type: E = Error

• Message class: 61 - Fehlermeldungen fuer Bedarfsplanung

• Message number: 685

• Message text: Conversion of planning file entries has already been carried out

What causes this issue?

The planning file entries for MRP areas have already been converted.
The conversion is only to be carried out once for each client.

System Response

A conversion of planning file entries for MRP areas can only be carried
out once for each client.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 61685 - Conversion of planning file entries has already been carried out ?

  The SAP error message 61685, "Conversion of planning file entries has already been carried out," typically occurs in the context of the SAP Advanced Planning and Optimization (APO) module, particularly when dealing with planning file entries. This error indicates that a conversion process for planning file entries has already been executed, and the system is trying to perform it again, which is not allowed.
  Cause:
  
  Duplicate Execution: The most common cause of this error is that the conversion of planning file entries has already been completed for the relevant planning area or planning version. This can happen if a user or a background job attempts to run the conversion process multiple times without waiting for the first execution to complete.
  System Configuration: There may be issues with the configuration of the planning area or the planning file itself, leading to inconsistencies in the execution of the conversion process.
  Locking Mechanism: The system may have a locking mechanism that prevents the same conversion process from being executed concurrently.
  
  Solution:
  
  Check Status: Verify the status of the planning file entries. You can do this by checking the relevant transaction codes in SAP (e.g., /SAPAPO/MC62 for planning file entries) to see if the conversion has already been completed.
  Wait for Completion: If a conversion process is currently running, wait for it to complete before attempting to run it again.
  Review Background Jobs: If the conversion is scheduled as a background job, check the job logs to see if it has completed successfully or if there were any issues.
  Re-run the Process: If you confirm that the conversion has not been completed successfully, you may need to reset the planning file entries and re-run the conversion process.
  Consult Documentation: Refer to SAP documentation or notes related to planning file entries and conversion processes for any specific instructions or troubleshooting steps.
  Contact SAP Support: If the issue persists and you cannot determine the cause, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as /SAPAPO/MC62 (Display Planning File Entries) and /SAPAPO/MC63 (Convert Planning File Entries).
  SAP Notes: Check for any SAP Notes that may address this specific error or provide additional troubleshooting steps.
  System Logs: Review system logs for any related error messages or warnings that could provide more context about the issue.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.