How To Fix 61242 - The order quantity may not be less than the GR quantity.

SAP Error Message - Details

• Message type: E = Error

• Message class: 61 - Fehlermeldungen fuer Bedarfsplanung

• Message number: 242

• Message text: The order quantity may not be less than the GR quantity.

What causes this issue?

The planned order has already been partially confirmed.
The order quantity can therefore not be lesser than the GR quantity.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 61242 - The order quantity may not be less than the GR quantity. ?

  The SAP error message 61242, "The order quantity may not be less than the GR quantity," typically occurs in the context of inventory management and procurement processes. This error indicates that the quantity you are trying to process (for example, in a goods receipt or order confirmation) is less than the quantity that has already been received (Goods Receipt - GR) for that particular order.
  Cause:
  
  Goods Receipt Already Processed: The system has already recorded a goods receipt for a quantity that is greater than or equal to the order quantity you are trying to enter.
  Order Quantity Adjustment: If the order quantity has been reduced after a goods receipt has been posted, the system will not allow further processing that would result in a quantity less than what has already been received.
  Incorrect Data Entry: There may be a mistake in the data entry where the quantities are not aligned correctly.
  
  Solution:
  
  Check Goods Receipt: Verify the goods receipt that has been posted for the order. You can do this by checking the material document associated with the order to see the quantity that has been received.
  Adjust Order Quantity: If you need to adjust the order quantity, ensure that it is equal to or greater than the GR quantity. You may need to update the purchase order or production order accordingly.
  Cancel or Reverse GR: If the goods receipt was posted in error, you may need to reverse the goods receipt. This can be done using transaction code MBST (Cancel Material Document) or MIGO (Goods Movement) depending on your specific requirements.
  Consult with Your Team: If you are unsure about the correct quantities or the implications of reversing a goods receipt, consult with your inventory management or procurement team.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  MIGO: For goods movements, including goods receipts and goods issues.
  MB51: To view material documents and check the history of goods movements.
  ME23N: To display purchase orders and check the order quantities.
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Documentation: Review SAP documentation or user manuals related to inventory management and goods receipt processes for further understanding.
  
  By following these steps, you should be able to resolve the error message 61242 and ensure that your order quantities and goods receipts are correctly aligned.