How To Fix >6533 - Only correspondence requests that were output can be archived

SAP Error Message - Details

• Message type: E = Error

• Message class: >6 - Purchasing Document

• Message number: 533

• Message text: Only correspondence requests that were output can be archived

Self-Explanatory Message

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• What is the cause and solution for SAP error message >6533 - Only correspondence requests that were output can be archived ?

  The SAP error message 6533 ("Only correspondence requests that were output can be archived") typically occurs when you attempt to archive correspondence requests that have not been processed or outputted. This error is common in the context of archiving documents or correspondence in SAP systems, particularly in modules like SAP Customer Relationship Management (CRM) or SAP Sales and Distribution (SD).
  Cause:
  The primary cause of this error is that the correspondence requests you are trying to archive have not been marked as output. In SAP, only those requests that have been successfully processed and outputted (e.g., printed, emailed, etc.) can be archived. If a correspondence request is still in a draft state or has not been sent out, it cannot be archived.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Correspondence Status:
  
  Go to the transaction or report where you can view the correspondence requests.
  Check the status of the correspondence requests you are trying to archive. Ensure that they have been outputted.
  
  
  
  Output Correspondence:
  
  If the correspondence requests have not been outputted, you need to process them. This could involve printing, emailing, or otherwise sending out the correspondence.
  Use the appropriate transaction (e.g., VF02 for billing documents, CRM_ORDER for CRM orders) to output the correspondence.
  
  
  
  Re-attempt Archiving:
  
  Once the correspondence requests have been outputted, you can re-attempt the archiving process.
  Use the archiving transaction (e.g., SARA for archiving objects) to archive the correspondence requests.
  
  
  
  Check Archiving Object:
  
  Ensure that you are using the correct archiving object for the correspondence requests. Different types of correspondence may have different archiving objects.
  
  
  
  Consult Documentation:
  
  If you are unsure about the process or the specific requirements for archiving correspondence in your SAP system, consult the SAP documentation or your organization's SAP support team.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SARI (Archive Information System), and others related to your specific module.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address specific issues.
  User Authorizations: Ensure that you have the necessary authorizations to perform output and archiving actions in the SAP system.
  
  By following these steps, you should be able to resolve the error and successfully archive the correspondence requests.