How To Fix 5Z814 - Pay scale increase required on transition key date

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 814

• Message text: Pay scale increase required on transition key date

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The pay scale level for the former employee was assigned in accordance
with sec. 7 para. 1 TV-Ue. According to sec. 17 para. 1 TVoeD, the next
pay scale increase is already due at the time of the transition.

How to fix this error?

Check the pay scale level for the personnel number and adjust it
manually as required.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z814 - Pay scale increase required on transition key date ?

  The SAP error message 5Z814 ("Pay scale increase required on transition key date") typically occurs in the context of personnel administration and payroll processing within the SAP system. This error indicates that there is a requirement for a pay scale increase for an employee based on the transition key date, which is often related to changes in employment status, pay scale, or other relevant factors.
  Cause:
  
  
  Transition Key Date: The error is triggered when the system detects that the employee's pay scale needs to be updated or increased on the specified transition key date. This could be due to:
  
  A scheduled pay scale increase that has not been applied.
  Changes in the employee's job role or position that necessitate a pay scale adjustment.
  A collective agreement or company policy that mandates a pay scale increase at certain intervals.
  
  
  
  Configuration Issues: There may be issues with the configuration of the pay scale structure or the employee's master data that prevent the system from processing the pay scale increase correctly.
  
  
  Missing Data: Required data for the pay scale increase may be missing or incorrectly entered in the employee's records.
  
  
  Solution:
  
  
  Check Employee Master Data: Review the employee's master data in the SAP system to ensure that all relevant information is correctly entered, including:
  
  Current pay scale and step.
  Transition key date.
  Job role and position.
  
  
  
  Review Pay Scale Configuration: Ensure that the pay scale structure is correctly configured in the system. This includes:
  
  Validity periods for pay scales.
  Pay scale groups and levels.
  Any collective agreements that may affect pay scale increases.
  
  
  
  Update Pay Scale: If a pay scale increase is indeed required, update the employee's pay scale in the system. This can typically be done through the following transactions:
  
  PA30 (Maintain HR Master Data) to update the employee's pay scale information.
  PA40 (Personnel Actions) to execute any necessary actions that may trigger the pay scale increase.
  
  
  
  Consult with HR/Payroll Team: If you are unsure about the required changes or if the issue persists, consult with your HR or payroll team. They may have insights into company policies or collective agreements that dictate pay scale adjustments.
  
  
  Check for System Notes: Sometimes, SAP releases notes or patches that address specific issues. Check the SAP Support Portal for any relevant notes related to this error message.
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation for detailed information on pay scale management and personnel administration.
  SAP Community: Engage with the SAP Community forums for discussions and solutions shared by other users who may have encountered similar issues.
  Training: Consider training sessions or workshops on SAP HR modules to better understand the configuration and management of pay scales.
  
  By following these steps, you should be able to resolve the error message 5Z814 and ensure that the employee's pay scale is correctly updated in accordance with company policies and regulations.