How To Fix 5Z453 - Reference personnel number &1 has an invalid format

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 453

• Message text: Reference personnel number &1 has an invalid format

What causes this issue?

The reference personnel number is stored on the database as a
12-character field. The first 8 characters of the reference personnel
number must be digits and the last 4 characters must be blanks. The
reference personnel number can only be linked to a personnel number in
the system if this is the case.
The first 8 characters of the reference personnel number are &V2& as
well as digits. The last 4 characters of the reference personnel number
are &V3& as well as blanks.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z453 - Reference personnel number &1 has an invalid format ?

  The SAP error message 5Z453, which states "Reference personnel number &1 has an invalid format," typically occurs when there is an issue with the format of the personnel number being referenced in a transaction or process. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  
  Incorrect Format: The personnel number may not conform to the expected format defined in the SAP system. This could include issues such as:
  
  Incorrect length (too short or too long).
  Invalid characters (e.g., letters in a numeric field).
  Leading or trailing spaces.
  
  
  
  Configuration Issues: The configuration settings in the SAP system for personnel numbers may not align with the data being entered.
  
  
  Data Entry Errors: Manual entry errors when inputting the personnel number can lead to this message.
  
  
  Solution:
  
  
  Verify Personnel Number: Check the personnel number you are entering to ensure it matches the expected format. This includes:
  
  Length: Ensure it has the correct number of digits.
  Characters: Ensure it contains only valid characters (usually numeric).
  
  
  
  Check Configuration: If you have access, review the configuration settings for personnel numbers in the SAP system. This can typically be found in the IMG (Implementation Guide) under:
  
  Personnel Management > Basic Settings > Personnel Number.
  
  
  
  Use Valid Personnel Numbers: If you are referencing a personnel number from another system or source, ensure that it is a valid number in the SAP system.
  
  
  Consult Documentation: Refer to SAP documentation or help files for specific details on the expected format for personnel numbers in your system.
  
  
  Contact Support: If the issue persists, consider reaching out to your SAP support team or administrator for assistance. They may need to check for any underlying issues in the system or provide further guidance.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to personnel number formats.
  User Roles and Authorizations: Ensure that the user has the necessary permissions to access and modify personnel data.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., PA20, PA30) for viewing and managing personnel data.
  
  By following these steps, you should be able to identify and resolve the issue related to the SAP error message 5Z453.